Agenda 2021/22

October 2021

Grimoldby and Manby Parish Council

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend a meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 20th October 2021 in Grimoldby Village Hall at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

Please note that the meeting will begin at 7.30pm unless any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.

Any public wishing to speak, on an agenda item or “sit in” on the meeting please contact the Clerk, using the email address below, in advance to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Lynda Phillips Signature

 

 

Mrs. L.M. Phillips

Clerk

Dated this 14th Day of October 2021

 

Safety Precautions due to COVID-19:

Measures will be implemented as appropriate according to relevant government guidance and Grimoldby and Manby Parish Council will continue to take the following precautionary measures to uphold its legal responsibility to protect its officers, elected members and others from risk to their health and safety.  As a minimum these will include — socially distanced seating, — no tables and asking that attendees: — please do not touch items other than their own, — please bring their own pen and paper, — please take their own items/rubbish home with them, — please bring their own drink, — please do not come to the meeting if they have any symptoms or have been in contact with someone who is sick.  —please inform the Clerk as far in advance of the meeting as possible if you will not be able to attend. — please note hand sanitising and the use of masks will also be encouraged.

 

 

AGENDA

  1. Apologies for Absence
    To note apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
     
  2. Chairman’s Remarks
     
  3. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.
     
  4. Council Minutes
    To approve as a correct record the draft Minutes of the Council Meeting held on 15th September 2021 and authorise the Chairman to sign the official minutes.  (Attached).
     
  5. Finance
    To receive, note and duly resolve to authorise:
    1. The Financial Report for October, showing a closing balance on 14th September 2021 of £68,232.22 which agrees to the closing balance on the bank statement issued on 14th September 2021.  (Attached).
    2. Cheques for payment, listed on the Cheque Schedule 102021 totalling £4,010.28. (Attached).
    3. Cashbooks Statement of Receipts and Payments for Months 1 – 6
    4. Budget Variance Report to end Month 6.
    5. Council to agree on arrangements for a Finance Committee Meeting.
       
  6. Planning
    1. Applications received by the Local Planning Authority
      To consider current applications including those listed in the schedule (Plans_10_20_21). (Attached).
    2. Planning Decisions to Note
      1. N/067/01501/21 – Greystones, Northgate Lane, Grimoldby, LN11 8TG – Full planning permission granted.
         
  7. Annual Governance and Accountability Return (AGAR)
    1. Council to note that the Council’s External Auditor has completed its limited assurance review of Grimoldby and Manby Parish Council for the year ended 31st March 2021.  (All documents circulated by email 5/10/21 and posted on Noticeboards 29/9/21). 
    2. Council to note that the Notice of Conclusion of Audit was posted on the website and noticeboards on 29/9/21 to meet legislative deadlines.
    3. Council to receive Section 3 – External Auditor Report and Certificate 2020/21, note the external auditor’s comments and resolve upon any action that should be taken, if any required.
    4. Council to note that the official period for inspection of its financial records expired on 11th August 2021.
       
  8. Closed Session Item
    Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential and sensitive nature in relation to Personnel:
    1. Annual Salary Review
       
  9. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.
     
  10. Next Meeting
    Council to note that the date of the next scheduled meeting is Wednesday 17th November 2021.
     

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND
Email: grimoldbyandmanbypc@outlook.com
Tel: 07887480834

To view a PDF of this agenda and supporting documents please click the link below:

october-2021-agenda-and-supporting-documents (lincolnshire.gov.uk)