Agenda 2021/22

June 2021

Grimoldby and Manby Parish Council

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend a meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 30th June 2021 in Grimoldby Village Hall at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

 

Lynda Phillips SignaturePlease note that the meeting will begin at 7.30pm unless any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council. 

 

 

Mrs. L.M. Phillips

Clerk

Dated this 25th Day of June 2021

AGENDA

  1. Apologies for Absence
    To note apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
     
  2. Chairman’s Remarks
     
  3. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.
     
  4. Council Minutes
    To approve as a correct record the draft Minutes of the Council Meeting held on 5th May 2021 and authorise the Chairman to sign the official minutes.  (Attached).
     
  5. Annual Grimoldby and Manby Parish Meeting 2020/21 Draft Minutes
    Council to receive the above and discuss any proposals made by members of the public.  (Attached).
     
  6. Roles of the Council
    Council to confirm a representative to act for the Council as it’s Green Champion.
     
  7. Finance
    To receive, note and duly resolve to authorise:
    1. The Financial Report for June, showing a closing balance on 13th May 2021 of £60,538.75 which agrees to the closing balance on the bank statement issued on 14th May 2021.  (Attached).
    2. Cheques for payment, listed on the Cheque Schedule 063021 totalling £??????.  (Attached).
    3. 2020/21 Accounts.  (Attached).
    4. 2020/21 Cashbook to 31st March 2021.  (Attached).
    5. Schedule of Payments over £100 2020/21.  (Attached).
       
  8. Annual Governance and Accountability Return (AGAR) 2020/21
    1. To receive and note the report of the internal auditor.  (Attached).
    2. To receive the Balance Sheet for the year ended 31st March 2021 and approve signing by the Chairman and Responsible Financial Officer (RFO).  (Attached).
    3. To approve the Annual Governance Statement (Section 1 of the AGAR) for the financial year 2020/21 and authorise signing by the Chairman and the Town Clerk.  (Attached).
    4. To approve the Accounting Statements (Section 2 of the AGAR) for the financial year 2020/21 as certified by the RFO and authorise signing by the Chairman.  (Attached).
    5. To approve the dates for public inspection these being 1st July 2021 to 11th August 2021.

 

  1. Planning
    1. Applications received by the Local Planning Authority
      To consider/ratify current applications including those listed in the schedule (Plans_06_30_21) (Attached).
    2. Planning Decisions to Note
      1. Planning application N/067/00276/21 – The Haven, Hawthorne Close, LN11 8SR has been granted full planning permission by ELDC.
      2. Planning Permission N/067/00524/21 – Eastfield Farm, Eastfield Lane, LN11 8TD has been granted full planning permission by ELDC.

 

  1. Transfer of ELDC Assets
    Council to consider a report circulated by email on 17th June 2021 and resolve as necessary.
     
  2. Review of Policies and Procedures
    Council to note that the following have been reviewed and no changes are required.  Council to approve continued use:
    1. General Data Protection
      1. Data Protection Policy
      2. Subject Access Requests Policy
      3. Social Media and Electronic Communication Policy
      4. Secure Disposal of Information Policy
      5. Retention of Documents Policy
      6. General Privacy Notice
      7. Staff and Councillor Privacy Notice
      8. Information Security Incident Policy
    2. Complaints Procedure
    3. Policy on Handling of Freedom of Information Requests
    4. Co-option Policy
       
  3. Playpark Inspection
    Council to note that the annual playpark inspection is now due, resolve to delegate authority to the Clerk to make the necessary arrangements and approve expenditure.
     
  4. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.
     
  5. Next Meeting
    Council to note that the date of the next scheduled meeting is Wednesday 21st July 2021.

 

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND

Email: grimoldbyandmanbypc@outlook.com

Tel: 07887480834

 

To view a PDF of the agenda and supporting documents please click the following link:

agenda-and-supporting-documents-for-june-2021 (lincolnshire.gov.uk)