Agenda 2021/22

May 2021

Grimoldby and Manby Parish Council

~ Annual Meeting ~

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend The Annual Meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 5th May 2021 by telephone conference at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

 

Please note that the meeting will begin at 7.30pm unless any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.  Any public, wishing to speak on an agenda item or ‘sit in’ on the meeting(s) should advise the Clerk, using the email address below, in advance and may ‘join’ the meeting using the following details:

 

To join: At least 5 minutes before 7.30pm you should telephone 0330 606 0403 and follow the instructions given.  The access code is 4551356.  Upon joining please make yourself known to the Clerk. 

 

Lynda Phillips Signature

Mrs. L.M. Phillips

Clerk

Dated this 29th Day of April 2021

AGENDA

  1. Election of Chairman
    Council to receive nominations and elect the Chairman to hold office until the Annual Meeting of Grimoldby and Manby Parish Council in 2022.
     
  2. Declaration of Acceptance of Office
    Chairman to sign a Declaration of Acceptance of Office.
     
  3. Election of Vice Chairman
    Council to receive nominations and to elect a Vice Chairman to hold office until the Annual Meeting of Grimoldby and Manby Parish Council 2022.
     
  4. Apologies for Absence
    To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
     
  5. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.

 

  1. Committees of the Council
    Council to resolve upon re-establishment of it’s Committees, confirm their Chairmen, Vice Chairmen, terms of reference / delegated authority (as per Standing Orders) and members.
     
  2. Roles of the Council
    Council to confirm representatives to act for the Council as Young People’s Advocates and Green Champion.
     
  3. Representation on External Bodies 
    Council to confirm representatives on the Village Hall Committee, an external body.
     
  4. Council Minutes
    To approve as a correct record the draft Minutes of the Council Meeting held on 21st April 2021 and authorise the Chairman to sign the official minutes.  (Attached).
     
  5. Chairman’s Remarks
     
  6. Governance
    1. Council to confirm that Standing Orders were reviewed and adopted on 17th February 2021.
    2. Council to confirm that Financial Regulations were reviewed and adopted on 17th February 2021.
    3. Council to confirm that the Code of Conduct was reviewed and adopted on 17th February 2021.
    4. Council to confirm that policies including all those relating to GDPR and complaints have been reviewed in year.
    5. Council to confirm that it reviewed its arrangements for risk management and internal control on 17thFebruary 2021.
       
  7. Clerk’s Delegated Powers
    Council to confirm delegated authority to the Clerk as contained within Standing Orders and Financial Regulations.
     
  8. Council/Staff Membership of Other Bodies
    Council to note that it or a member of staff is a member of the following bodies:
    1. Lincolnshire Association of Local Councils (LALC)
    2. National Association of Local Councils (NALC)
    3. LALC Annual Training Scheme
    4. The National Allotment Society
    5. Society of Local Council Clerks (SLCC)
       
  9. Asset Register
    Council to confirm that its Register of Assets was reviewed and adopted on 17th February 2021.
     
  10. Insurance
    Council to note that it’s Insurance Policy is due for renewal in June 2021.  In 2021 the Council would enter into year 3 of a 3 year deal. 
     
  11. Meetings of the Council
    Council to confirm that in 2021 it will meet every third Wednesday of each month (except for August), Covid allowing.
     
  12. Other Annual Council Business
    Council to approve deferral of other Annual Council Business to the Council’s next meeting in June 2021.
     
  13. Finance
    To receive, note and duly resolve to authorise:
    1. The Financial Report for May, showing a closing balance on 13/4/21 of £61,156.43 which agrees to the closing balance on the bank statement issued on 14th April 2021.  (Attached).
    2. The cheques listed on the Cheque Schedule 050521 – totalling £441.28.  (Attached).
       
  14. Planning
    1. Applications received by the Local Planning Authority
      To consider current applications received.
    2. Planning Decisions to Note
      Council to note any planning decisions received.
       
  15. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.
     
  16. Next Meeting - Council to note that the date of the next scheduled meeting is Wednesday 23rd June 2021.
  17.  

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND

Email: grimoldbyandmanbypc@outlook.com

Tel: 07887480834

To view a PDF of the agenda and supporting documents please click the following link:

2021-annual-council-meeting-agenda-and-supporting-papers (lincolnshire.gov.uk)