Minutes 2022/23 – Grimoldby and Manby Parish Council

Minutes October 2022

MINUTES OF THE MEETING OF GRIMOLDBY AND MANBY PARISH COUNCIL

HELD AT GRIMOLDBY VILLAGE HALL

ON WEDNESDAY 19TH OCTOBER 2022

Present Councillor T. Knowles (TK) (in the chair)

Councillors: M. Bruce (MB), Mrs. E. Billings (EB), C. Fairburn (CF), Mrs. L. Knowles (LK), M. Starsmore (MS), N. Turney (NT) and T. Vamplew (TV)

Councillors not present: None.

The Clerk, Mrs. L.M. Phillips was also present.

Apologies for Absence
There were no apologies for absence.
Chairman’s Remarks
The Chairman reported that he had received two reports, one on the Net Zero Pipeline and one on the possible storage of nuclear waste at Theddlethorpe. He confirmed that he would forward these to everyone, for information.
Declarations of Interest / Dispensations
There were no declarations of interest.
Council Minutes
It was RESOLVED to approve as a correct record the Minutes of the Meeting held on 20th July 2022 with a handwritten amendment to the attendees to show Cllrs. EB and CF did not attend, Cllr. NT did attend.
Finance
The Council received, noted and duly RESOLVED to authorise:
1. The Financial Report for August, showing a closing balance on 4th July 2022 of £68,394.06 which agrees to the closing balance on the bank statement issued on 14th July 2022.
2. The Financial Report for September, showing a closing balance on 9th August 2022 of £67,541.00 which agrees to the closing balance on the bank statement issued on 12th August 2022.
3. The Financial Report for October, showing a closing balance on 12th September 2022 of £79,468.41 which agrees to the closing balance on the bank statement issued on 14th September 2022.
4. Cheques for authorisation, listed on the Cheque Schedule 101922 totalling £2,149.34.
5. Cashbook Statement of Receipts and Payments for Months 1 to 6.
6. Budget Variance Report to end September 2022.
7. That a Finance Committee Meeting be organised for Wednesday 2/11/22 from 6pm at the Pavilion.
Co-option
In accordance with its co-option policy the Council consider an application from a member of the public who wished to join the Council. It was RESOLVED to co-opt Mr. Bunting.
Planning
1. Applications received by the Local Planning Authority
  The Council considered current applications including those listed in the schedule (Plans_10_19_22) / ratified comments already made by the Planning Working Group and RESOLVED as follows:
  1. N/067/01344/22 - G & M PC have the following thoughts:
    - there is to be expected a significant increase in traffic flow in an already busy narrow lane with no passing places / no footpath.
    - any traffic would likely be of larger commercial kind i.e. lorries / loose boxes etc. transporting animals / foodstuffs and not just domestic use
    - this development has the potential to be more commercial than domestic - is this an appropriate location for commercial activities?
    - in the circumstances ELDC should contact all residents in the lane for their observations- has this been done?
    - an archaeological survey should be undertaken given the historical surroundings.
    - there is a need for a wildlife etc. survey given the existing ponds etc..
    - ELDC should be satisfied that the development proposed will be in keeping with the location.
  2. N/067/01338/22 - Grimoldby and Manby Parish Council Planning Working Group have no objections to this application.
  3. N/067/01296/22 - Grimoldby and Manby Parish Council Planning Working Group object to this application on the following grounds:
    1. The Council has consistently taken this stance.
    2. The junction of the estate road to Tinkle Street is sub-standard.
    3. The access road is JUST wide enough for 2 cars to pass each other, and will give problems with Emergency vehicles (Fire Engine, ambulance etc.). Plus being inadequate for Refuse Vehicles.
    4. From the application with its red line surrounding the site, this property would own not only its site but the access roadway and connection to Tinkle Street.
    5. Why does this one property own the road that others would pass over?
    6. Why does this site require parking for 4 vehicles?
    7. The Old School Room is only part of the building to be demolished. There is a tenant in the Hairdressing Salon, what is their view?
    8. The general site is totally out of character with a rural village.
  4. N/067/01474/22 - Grimoldby and Manby Parish Council Planning Working Group would like to remain neutral on this application but would comment as follows:
    1) The property is accessed from a long track owned by the applicants, that exists. We have some concern that there must be sufficient space for the refuse collection vehicle to enter and leave the site in a forward gear for safety of its staff.
    2) The Granny Annex actually comprises an area considerably more than the existing dwelling, so is this an inaccurate description?
    3) Presumably the existing services, rain water, and electricity, are capable of the increased loadings without any problems?
  5. N/067/01296/22 - Grimoldby and Manby Parish Council Planning Working Group object to this application on the following grounds:
    1. The Council has consistently taken this stance.
    2. The junction of the estate road to Tinkle Street is sub-standard.
    3. The access road is JUST wide enough for 2 cars to pass each other, and will give problems with Emergency vehicles (Fire Engine, ambulance etc.). Plus being inadequate for Refuse Vehicles.
    4. From the application with its red line surrounding the site, this property would own not only its site but the access roadway and connection to Tinkle Street.
    5. Why does this one property own the road that others would pass over?
    6. Why does this site require parking for 4 vehicles?
    7. The Old School Room is only part of the building to be demolished. There is a tenant in the Hairdressing Salon, what is their view?
    8. The general site is totally out of character with a rural village.
  6. N/067/00412/22 - Grimoldby and Manby Parish Council support this application, providing the use of these buildings are restricted to "a private use in connection with the dwelling currently under construction". It notes that on the application forms that the question relating to "Trees and hedges" should be Yes, as the trees shown will be within "falling Distances".
  7. N/067/01870/22 - Grimoldby and Manby Parish Council object to this application. The development has been carried out by the contractor Mr. Robinson, but this application is by a ‘Mr. J. Forman’. In question 6 of the application form it refers to a ‘letter’ that accompanied N/067/01870/22, but this has NOT been sent to the Parish Council and is urgently required. The Council realise that anyone has the right to make a further planning application against conditions previously imposed by the Appeal Officer, S.J. Lee BA (Hon) MRTPI, but it understood that unless S.J. Lee did not contravene the procedure, that there was no right of appeal. The passing place agreed by both parties was shown on LDC’s drawing LDC 1304-02 Revision D, and this has been acknowledged by the contractors E. Robinson Ltd., of Mablethorpe. How then can this senior appeal inspector be questioned when the passing place has been agreed by all parties? Since this previous approval was given the Council believes that a further 6/7 applications for dwellings have taken place which have taken this passing place into account in gaining approval. Remember Middlesykes Lane is only a 3.2m wide carriageway and generally is unsuitable for 2 cars to pass each other in opposite directions. Indeed, the Highway Code now states that there must a 2m gap between a motorist passing a horse or a cyclist. This is not possible here. Applications since the appeal have generally received approval with suitable ‘Sustainable Drainage Systems’ in place to slow down surface water fast run offs into the existing ELDC owned storm water dyke. The contractor has not carried out any such works and merely dropped an unapproved size pipe into the dyke with no attenuated outlets. The Council notes that the applicant has not sought any ‘pre-application’ advice before making the current application. The Council hopes that ELDC has contacted all of the existing dwellings served by Middlesykes Lane in order that they can make their feelings known. Messrs. Robinson have deliberately formed a huge heap of spoil on their plots disfiguring the lane, and burying the pipes thrown into the dyke. The Council would ask that the dimensions of the original agreed passing place be disclosed to the Council and that ELDC confirm that the pipe already laid is in fact adequate for the purposes for which it is intended and that it is sufficiently load bearing.
  8. N/113/01915/22 - Grimoldby and Manby Parish Council are neutral on this application. It would point out that it previously expressed concerns and would consider that if permission is granted by ELDC in this instance then all previous conditions should be maintained.
  9. N/113/01855/22 - Grimoldby and Manby Parish Council are neutral on this application.
2. ELDC Planning Decisions
  The Council noted the following planning decisions:
  1. N/067/00987/22 – Warwick House, Tinkle Street, Grimoldby – Full Planning Permission
  2. N/113/01229/22 – 19 Pleasance Way, Manby – Full Planning Permission
  3. N/067/01338/22 – 12 Bulldog Crescent, Grimoldby – Full Planning Permission
  4. N/067/01312/22 – 28 Fury Avenue, Grimoldby – Full Planning Permission
3. Enforcement Notice
  The Council noted the following notice:
  1. N/067/02193/21 – Land adjacent Pennygate, Middlesykes Lane, Grimoldby – Breach of condition 27 relating to the occupancy of dwellings prior to the completion of the passing place – owner written to in August and further inspection to take place in September.
Asset Transfer
The Chairman reported that the last set of paperwork circulated regarding the TR1 had raised a few questions which were with the solicitor being dealt with. Also, ELDC had attempted to say that the Parish Council would have to negotiate with the new owners of the Tedder Hall site over access. Cllr. Knowles had informed them that the Parish Council would not do that, the sites were accessed off public roads. ELDC were to sort the paperwork.
Allotments
The Clerk reported that the rent for one of the plots had not been received on time and so the Council should be aware that she would shortly begin to follow the process laid out in the tenancy agreement for situations such as this.
Bulb Planting
Councillor Vamplew report that he had received a request from a member of the public to plant bulbs on the corner of the crossroads. The Council RESOLVED that provided LCC were in agreement they saw no problem with a colourful strip of planting.
Platinum Jubilee
The Council received an update and RESOLVED that a bench made from recycled plastic should be purchased and a plaque commemorating the Jubilee should be attached.
Budget
Councillors noted that they should submit ideas to the Clerk, for projects that they would like to see included in the next budget, together with costings by the end of October.
Annual Governance and Accountability Return (AGAR)
1. The Council noted that the Council's External Auditor had completed its limited assurance review of Grimoldby and Manby Parish Council for the year ended 31st March 2022. (All documents circulated by email 28/09/22 and posted on Noticeboards 30/9/22).
2. The Council noted that the Notice of Conclusion of Audit was posted on the website and noticeboards on 30/9/22 to meet legislative deadlines.
3. The Council received Section 3 - External Auditor Report and Certificate 2021/22 and noted the external auditor's comments. It was RESOLVED that training should be sought for the Clerk to ensure that her knowledge was up to date and that audit guidance documentation such as the Practitioners Guide issued by JPAG should be distributed to Councillors to ensure that they were aware of audit requirements.
Civility and Respect Pledge
The Council received details of the above and RESOLVED that it should not sign up to/work towards signing up to the same.
Closed Session Item
The Council RESOLVED to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential and sensitive nature in relation to Personnel:
1. Annual Salary Review. It was RESOLVED that in line with the increase in the cost of living and the increase in workload expected as a result of taking on ownership of the Playground and the Tennis Courts the Clerks salary should be raised from the beginning of November to scale point 22 and she should work an extra hour per week.
Any Other Business
It was noted that the sign coming in from Louth was tatty. Cllr. TK agreed to ask LCC to look into installing a new one.
Next Meeting
The Council noted that the date of the next scheduled Council meeting was Wednesday 16th November 2022.

The meeting closed at 9pm.

Signed_______________________ (Chairman) Dated_________________________