Minutes 2022/23

Minutes February 2023

MINUTES OF THE MEETING OF GRIMOLDBY AND MANBY PARISH COUNCIL

HELD AT THE PAVILION, MANBY

ON WEDNESDAY 15TH FEBRUARY 2023

 

Present                                            Councillor T. Knowles (TK) (in the chair)

 

Councillors: A. Bunting (AB), Mrs. E. Billings (EB), C. Fairburn (CF), Mrs. L. Knowles (LK), M. Starsmore (MS), Mrs. N. Turney (NT), T. Vamplew (TV)

 

Councillors not present: M. Bruce (MB)

 

The Clerk, Mrs. L.M. Phillips and 5 members of the public were also present.  

 

Members of the public spoke in the public forum, as follows:

  • A gentleman reported that the area near the layby opposite the Post Office was very muddy.  As this was a main thoroughfare for children and parents going to and from school he wondered if anything could be done.  He also reported that the Council’s speed sign had been in the same location, out of charge, for a long period of time.  He asked that this be looked into.
  • A gentleman introduced himself as the owner of Land West of the Gables, Middlesykes Lane.  He explained that the Council had been concerned about a planning application for the site that he had submitted.  He assured the Council that he and his family were just looking to use the land for horses and his daughters sheep.  It would not be used for anything commercial.  The family were local and it was just for family use.  He confirmed that ELDC had refused the application but that he would be taking it to appeal.
     
  1. Apologies for Absence
    No apologies for absence were received.
     
  2. Chairman’s Remarks
    The Chairman reported that he was still in negotiations with the new owners of the gym.  He would report back as soon as he could.   
     
  3. Declarations of Interest / Dispensations
    Cllr. TV declared an interest in the village hall agenda item, as he was a Trustee. 
     
  4. Council Minutes
    It was RESOLVED to approve as a correct record the Minutes of the Meeting held on 18th January 2023.
     
  5. Finance
    The Council received, noted and duly RESOLVED to authorise:
    1. The Financial Report for February, showing a closing balance on 12th January 2023 of £78,339.48 which agrees to the closing balance on the bank statement issued on 13th January 2023.  
    2. Cheques for authorisation, listed on the Cheque Schedule 021523 totalling £1,606.35.  
    3. Cashbook Statement of Receipts and Payments for Months 1 to 9.  
    4. Budget Variance Report to end December 2022.  
  6. Planning
    1. Applications received by the Local Planning Authority
      There were no applications to consider.
    2. ELDC Planning Decisions to Note
      The Council noted the following planning decisions:
      1. N/067/01879/22 – Land adjacent Pennygate, Middlesyles Lane – Approved Section 73 Application.  It was noted that highways had visited the previous week and there was still no overspill onto the highway.  Cllr. TK reported that he had contacted ELDC who had issued another enforcement notice.
      2. N/067/01344/22 – Land west of the Gables, Middlesykes Lane – Refusal of Planning Permission.
    3. Future Planning
      The Council considered what it might do in the event of the receipt of a planning application for a biodigester in the parish as it was concerned that should an application arrive it might be required to act quickly.  It was RESOLVED that a) Cllr. Bunting would speak on the Council’s behalf at any Planning Committee meetings and b) a public could be organised, if required. 
  7. Meeting Room Arrangements
    The Council noted that the Village Hall had written to it to say that as from 1st January 2023 the bowls club would be using the large hall every Wednesday evening.  The committee room would remain available and the Council were welcome to use this for its meetings at a cost of £10 per hour.  It requested that the Council let them know if it would like the village hall to reserve the committee room for its meetings.  Cllr. TV confirmed that he had requested the agenda item as had been concerned over the way the matter had been dealt with, namely that the letter had not been replied to.  He proposed that, in future, the Council hold its meetings in the back room at the Village Hall rather than in the Pavilion.  The vote was lost.
     
  8. Pavilion and Football Field
    The Council considered the contents of a draft agreement.  It was RESOLVED that reference to subletting should be changed to letting.  Committee members should be named as guarantors on the agreement.  Reference to the agreement being reviewed annually should be included and the document should be put through the Council’s solicitor to ensure it did not present any problems to the Council legally.
     
  9. Play Park
    The Council were informed that the new bench had been ordered and was to be delivered the following week to Foxhall Construction who were to install it in the Playpark.  The Clerk had asked a local sign writer to look at the Playpark sign but had been told that it was not something that he could work on.  She was to contact GRS signs for their advice.  The Annual Playpark Inspection was to take place on 27th February.  It was RESOLVED that a plaque with the wording “Erected by the Parish Council in celebration of the Platinum Jubilee of HM Queen Elizabeth II” should be obtained and attached to the bench.
     
  10. LALC Annual Training Scheme 
    The Council RESOLVED to join the above in 2023/24 at a cost of £140 + VAT.
     
  11. Internal Auditor
    The Council approved that the Clerk should seek to appoint Mrs. J. Cooper, a parish clerk herself and so suitably qualified, as its internal auditor for 2022/23.
     
  12. Closed Session Items
    It was RESOLVED to go into Closed Session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a commercial nature.
    1. Amenity Grasscutting
      The Council noted that three quotes for Amenity Grasscutting had been sought and two had been received.  It RESOLVED to offer the work to Tudor Grounds Maintenance.
    2. Village Maintenance
      The Council noted that three quotes for Village Maintenance had been sought and two had been received.  It RESOLVED to offer the work to Tudor Grounds Maintenance.
    3. Grasscutting of Football Field, Allotments and Play Park
      The Council noted that three quotes for Grasscutting of the Football Field, Allotments and Play Park had been sought and two had been received.  It RESOLVED to offer the work to Tudor Grounds Maintenance.

It was RESOLVED to come out of closed session.

  1. Any Other Business
    1. Cllr. TK reported that the issue with bins located around the Parish was ongoing.  He did not believe that they were being emptied enough by ELDC and he was working with them to solve the matter.  
    2. The Clerk reported that she had received a request for a polytunnel on the allotments (after the agenda for this meeting had been sent out).  She gave the details to Councillors who were happy that she deal with the matter under her delegated powers, granting permission.  
    3. Cllr. TK confirmed that he was looking to arrange a meeting with the new owner of Tedder Hall.  He understood that residents were concerned about travellers using its car park etc.  He implored anyone worried about anything or anyone who saw anything which concerned them to contact him and he would look into it.
  2. Next Meeting
    The Council noted that the next scheduled meeting of the Council would take place on Wednesday 15th March 2023.

 

The meeting closed at 8.40pm.

 

 

Signed_______________________ (Chairman)         Dated_________________________