Minutes 2022/23

Minutes June 2023

MINUTES OF THE MEETING OF GRIMOLDBY AND MANBY PARISH COUNCIL

HELD AT GRIMOLDBY VILLAGE HALL 

ON WEDNESDAY 15TH JUNE 2022

 

Present                                          Councillor T. Knowles (TK) (in the chair)

 

Councillors: Mrs. L. Knowles (LK), M. Starsmore (MS), and Mrs. N. Turney (NT), T. Vamplew (TV)

 

Councillors not present: Mrs. E. Billings (EB), M. Bruce (MB)

The Clerk, Mrs. L.M. Phillips was also present.  

A gentleman spoke in the public forum enquiring about the Gatehouse, his understanding the Council had agreed to purchase it without any consultation and whether the Council had taken into account the amount that needed to be spent on repairs.  He also asked about the Council’s Asset Register.  The Chairman assured the gentleman that while the Council had discussed purchasing the Gatehouse the matter had not progressed far.  The Clerk confirmed that consultation would definitely have been carried out before any concrete action had been taken.  With regard to the Asset Register, the Clerk confirmed that she would ensure it was on the website with the agenda on which it had been discussed.

  1. Apologies for Absence
    There were no apologies for absence.

    Cllr. MS arrived at 7.39pm.
     
  2. Chairman’s Remarks
    The Chairman reported that he had received a complaint about overgrown trees on Carlton Road and having looked into this with ELDC had received an assurance that they would be cut back asap.  He also confirmed that the Council’s solicitors had been briefed about the forthcoming asset transfer and a contract was expected to be sent by ELDC soon.                                                               
     
  3. Declarations of Interest / Dispensations
    There were no declarations of interest.
     
  4. Council Minutes
    It was RESOLVED to approve as a correct record the Minutes of the Annual Council Meeting held on 18th May 2022.
     
  5. Annual Grimoldby and Manby Parish Meeting 2021/22 Draft Minutes
    The Council received the draft minutes of the 2021/22 Annual Parish Meeting, held on 18th May 2022 and noted that there were no proposals from members of the public.
     
  6. Co-option
    There were no applications for co-option.
     
  7. Finance
    The Council received, noted and duly RESOLVED to authorise:
    1. The Financial Report for June, showing a closing balance on 5th May 2022 of £71,270.98 which agreed to the closing balance on the bank statement issued on 13th May 2022.  
    2. The cheques listed on the Cheque Schedule 061522 – totalling £3,536.01.  
    3. 2021/22 Final Accounts. 
       
  8. Annual Governance and Accountability Return (AGAR) 2021/22
    1. The Council received the report of the Internal Auditor and noted that there were no recommendations.
    2. The Council RESOLVED to approve completion of the Annual Governance Statement (Section 1 of the AGAR) for the financial year 2021/22 by the addition of ticks against ‘Yes’ in boxes 1 to 8, except for box 9 where ‘N/A’ should be entered and approve signing by the Chairman and the Clerk.
    3. The Council considered the Accounting Statements (Section 2 of the AGAR) for the financial year 2021/22 as certified by the RFO and RESOLVED to approve signing by the Chairman.
    4. The Council noted that the period for the exercise of public rights must include the first 10 working days of July, must be at least 30 consecutive working days long, must commence as soon as possible after approval of the AGAR and with this in mind, approved that the period for the exercise of public rights should be set from Thursday 16th June 2022 to Wednesday 27th July 2022.
  9. Planning
    1. Applications received by the Local Planning Authority
      The Council considered current applications including those listed in the schedule (Plans_06_15_22) and RESOLVEDto comment as follows:
      1. N/067/00987/22 – Warwick House, Tinkle Street, LN11 8SW – support provided that ELDC do not object to the proposed front extension being over the 'building line', with the conditions that all building materials and deliveries should be kept within the site and pathway. This to leave the pathway for parents to use when starting or ending school hours. It is important that access to the school is maintained. 
    2. Planning Decisions to Note
      The Council noted the following planning decision:
      1. Planning application N/067/00633/22 Land at Church View, Tinkle Street, Grimoldby, LN11 8SW has been granted full planning permission by ELDC.
    3. Enforcement Notifications
      The Council noted the following:
      1. Land adjacent Pennygate, Middlesykes Lane, Grimoldby – Breach of condition 27 on planning ref N/067/02441/15 concerning the occupancy of dwellings prior to the completion of the passing place.
  10. Review of Policies and Procedures
    The Council noted that the following had been reviewed and RESOLVED to approve continued use:
    1. General Data Protection
      1. Data Protection Policy – no changes
      2. Subject Access Requests Policy – no changes 
      3. Social Media and Electronic Communication Policy – no changes
      4. Secure Disposal of Information Policy – no changes
      5. Retention of Documents Policy – no changes
      6. General Privacy Notice – attached 
      7. Staff and Councillor Privacy Notice – attached 
      8. Information Security Incident Policy – no changes
    2. Complaints Procedure – no changes
    3. Policy on Handling of Freedom of Information Requests – no changes 
    4. Co-option Policy – no changes
       
  11. Playpark Inspection
    The Council RESOLVED to delegate authority to the Clerk to make the necessary arrangements for the above and approve expenditure.
     
  12. Platinum Jubilee Commemoration
    The Council noted that a further £1,000 funding had been obtained from ELDC to spend on the above.  The Council RESOLVED to use the money to rename the playpark on Carlton Road in honour of the Platinum Jubilee, purchase a commemorative bench for use therein and put any remaining money towards having all of the equipment in the playpark repainted.
     
  13. Any Other Business
    Cllr. NT reported that she had heard that there had been a lot of vandalism at the Cricket Club.  Cllr. TK agreed to look into this.
     
  14. Next Meeting
    The Council noted that the date of the next scheduled meeting was Wednesday 20th July 2022. 

 

 

The meeting closed at 8.04pm

 

 

Signed_______________________ (Chairman)         Dated_________________________