Agenda 2025/26

January 2026

Grimoldby and Manby Parish Council

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend a meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 21st January 2026 in The Pavilion, Gibson Way, Manby at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

Please note that the meeting will begin at 7.30pm unless any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.

Any public wishing to speak, on an agenda item or “sit in” on the meeting please contact the Clerk, using the email address below, in advance to discuss attendance arrangements.  Written representation, rather than attending in person, is accepted.

Lynda Phillips SignatureMembers of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips
Clerk

Dated this 16th Day of January 2026

AGENDA

  1. Apologies for Absence
    To note apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
     
  2. Chairman’s Remarks
     
  3. Register of Interests
    Councillors are reminded to submit to the Monitoring Officer at East Lindsey District Council any changes to the content of their Register of Member Interest forms. Interests should be declared in accordance with the Code of Conduct.

 

  1. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.
     
  2. Council Minutes
    To approve as a correct record the draft Minutes of the Council Meeting held on 19th November 2026 and authorise the Chairman to sign the official minutes.
     
  3. Finance 
    To receive, note and duly resolve to authorise: 
    1. The Financial Report for December showing a closing balance on 4th November 2025 of £77,286.22 which agrees to the closing balance on the bank statement issued on 14th November 2025. 
    2. The Financial Report for January, showing a closing balance on 8th December 2025 of £75,740.96 which agrees to the closing balance on the bank statement issued on 12th December 2025. 
    3. Cheques for payment, listed on the Cheque Schedule 012126 totalling £4,113.23.
    4. Budget Variance Report to 31st December 2025.   
    5. Cashbook Record of Payments and Receipts for Months 1 to 9.    
       
  4. Planning
    1. Applications received by the Local Planning Authority
      To consider current applications including those listed in the schedule (Plans_01_21_26) / ratify comments already made by the Planning Working Group.
    2. Planning Decisions
      02005/25/RES – Reserved matters – Land North of Mill Lane, Grimoldby, LN11 8TB – ELDC Refused.
       
  5. Proposed Works to Trees
    Council to ratify comments submitted by the planning working group relating to the application below:
    1. Proposals: T1 - Beech - Fell to ground level T2 - Beech - Reduce canopy height from 24m leaving 19m. Reduce canopy spread all round from 9m to Sm from the main stem.  Location: The Orchards, Carlton Road, Manby, LN118UF.  Reason(s): T1 - Tree is in decline with visible signs of Meripilus Giganteus at the base. Signs of beech bark disease on main stem. T2 - Cutting back to viable secondary growth points and following natural flowing lines. Reason being this tree has a large wound at the base and reducing the canopy will reduce the amount of weight and wind sail.  Comments: Leave a decision to the ELDC Tree Officer.
       
  6. Play Park
    1. Inspection
      Council to approve that the Clerk make the necessary arrangements for the above’s Annual Inspection with the equipment provider.
    2. Signage
      Council to consider a request from a member of the public to install ‘No Dogs’ signage.
       
  7. Amenity Grass Cutting
    Council to receive correspondence from LCC and resolve upon the way forward.
     
  8. Allotments
    Council to review the rent chargeable and contents of the Tenancy Agreement prior to renewal of agreements on 1st April 2026.
     
  9. Council Debit Card
    Council to consider resolving that a Council Debit Card be obtained. 
     
  10. Website Accessibility
    Council to note that one of the criteria to enable a “yes” answer to the new assertion 10 on the AGAR 2025/26 is that the Council demonstrate that its website has been checked for accessibility, publish an accessibility statement on its website and continue to check and make changes where necessary.  Council to approve expenditure on obtaining an independent check of the website, if required.
     
  11. Sexual and General Harassment Training
    Following the introduction of new legislation which places greater responsibilities and legal requirements on all Employers (which includes each individual Councillor) to take proactive steps to prevent sexual harassment at work and the adoption of a policy, reviewed for use by the Council on 19th November 2025 (no changes made).  Councillors to watch a short video on the above and sign to confirm that they have received, read, understood and will abide by the policy.
     
  12. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.
     
  13. Next Meeting
    Council to note that the next scheduled Council meeting will take place on 18th February 2026.

    Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND
    Email: grimoldbyandmanbypc@outlook.com
    Tel: 07887480834

To view a pdf of the agenda and its supporting papers please click on the following link: january-2026