Agenda 2025/26

May 2025

GRIMOLDBY AND MANBY PARISH COUNCIL

~ Annual Meeting ~

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend The Annual Meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 21st May 2025 in The Pavilion, Gibson Way at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

Please note that the meeting will begin at 7.30pm unless any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.  Any public, wishing to speak on an agenda item or ‘sit in’ on the meeting(s) should advise the Clerk, using the email address below, in advance.

Lynda Phillips Signature

Mrs. L.M. Phillips

Clerk

Dated this 16th Day of May 2025

AGENDA

  1. Election of Chairman
    Council to receive nominations and elect the Chairman to hold office until the Annual Meeting of Grimoldby and Manby Parish Council in 2026.
     
  2. Declaration of Acceptance of Office
    Chairman to sign a Declaration of Acceptance of Office.
     
  3. Election of Vice Chairman
    Council to receive nominations and to elect a Vice Chairman to hold office until the Annual Meeting of Grimoldby and Manby Parish Council 2026.
     
  4. Declaration of Acceptance of Office
    Vice Chairman to sign a Declaration of Acceptance of Office.
     
  5. Apologies for Absence
    To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
     
  6. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.
     
  7. Committees of the Council
    Council to resolve upon re-establishment of it’s Committees, confirm membership and that terms of reference / delegated authority are as per Standing Orders:
    1. Finance Committee (Members in 24/25: Mrs. EB, TK, CF, MB
    2. Planning Committee (Members in 24/25: All Cllrs.)
       
  8. Working Groups of the Council
    Council to resolve upon re-establishment of it’s Planning Working Group, confirm membership and that terms of reference / delegated authority are as per Standing Orders.  (Membership in 24/25: All Cllrs.)
     
  9. Roles of the Council
    Council to confirm members to act for the Council as Recreational Representatives (remit as per Standing Orders Appendix C), Young People’s Advocate and Green Champion. 
     
  10. Representation on External Bodies
    Council to confirm representatives on the Village Hall Committee, an external body.  Representatives to note that they should report back at least every 6 months.
     
  11. Council Minutes
    To approve as a correct record the draft Minutes of the Council Meeting held on 16th April 2025 and authorise the Chairman to sign the official minutes.  (Attached).
     
  12. Chairman’s Remarks
     
  13. Governance
    1. Council to confirm that Standing Orders were reviewed and adopted on 16th April 2025.
    2. Council to confirm that Financial Regulations were reviewed and adopted on 16th April 2025.
    3. Council to confirm that the Code of Conduct was reviewed and adopted on 19th March 2025.
    4. Council to confirm that policies including all those relating to GDPR were reviewed in year.
    5. Council to confirm that it reviewed its arrangements for risk management and internal control on 20th November 2024.
       
  14. Clerk’s Delegated Powers
    Council to confirm delegated authority to the Clerk as contained within Standing Orders and Financial Regulations.
     
  15. Council/Staff Membership of Other Bodies
    Council to note that it or a member of staff is a member of the following bodies:
    1. Lincolnshire Association of Local Councils (LALC)
    2. National Association of Local Councils (NALC)
    3. The National Allotment Society
    4. Society of Local Council Clerks (SLCC)
       
  16. Asset Register
    Council to confirm that its Register of Assets was reviewed and adopted on 19th March 2025.
     
  17. Insurance
    Following circulation of quote by email on 14th May 2025, Council to resolve upon who its Insurance provider should be going forwards. 
     
  18. Meetings of the Council
    Council to confirm that in 2025 it will endeavour to meet every third Wednesday of each month (except for August). 
     
  19. Other Annual Council Business
    Council to approve deferral of other Annual Council Business to the Council’s next meeting in June 2025.
     
  20. Finance
    To receive, note and duly resolve to authorise:
    1. The Financial Report for May, showing a closing balance on 14th April 2025 of £79,293.73 which agrees to the closing balance on the bank statement issued on 14th April 2025.  (Attached).
    2. The cheques listed on the Cheque Schedule 052125 – totalling £2,175.96.  (Attached).
    3. 2024/25 Draft Accounts.  (Attached).
    4. 2024/25 Cashbook to 31st March 2025.  (Attached).
       
  21. Planning
    1. Applications received by the Local Planning Authority
      To consider current applications including those listed in the schedule (Plans_05_21_25) / ratify comments already made by the Planning Working Group. (Attached).
    2. Planning Decisions to Note
      At the time of printing there were none.  Council to note any planning decisions received:
      1. N/113/02009/24 – The Gatehouse, Manby Park, Manby, LN11 8UT – ELDC Approved.
      2. 00389/25/FUL – 21 Church Lane, Manby, LN11 8HL – ELDC Approved.
         
  22. Allotments
    Council to receive an update and resolve upon whether to fence off another section of the site.    
     
  23. Pavilion
    Council to resolve upon whether to approve the installation of a new sink by the Chairman of Manby FC at a cost to the Council of £450.  (Details circulated by email).
     
  24. The Great Grid Upgrade
    Council to receive information from National Grid about its Eastern Green Link 3 and 4 proposals for two offshore high voltage electricity links, with associated primarily underground onshore infrastructure, between Scotland and England.
     
  25. Closed Session Items
    Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a third party, commercial and confidential nature in relation to:
    1. .gov Domain Name and Email Addresses
      Council to consider quotes and resolve upon the way forward.
       
  26. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.
     
  27. Next Meeting - Council to note that the date of the next scheduled meeting is Wednesday 18th June 2025.

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND
Email: grimoldbyandmanbypc@outlook.com
Tel: 01507 824298 or 07887480834

To view a PDF version of the agenda and supporting papers for May 2025, please click on the link below:

may-2025-agenda