Agenda 2025/26

November 2025

Grimoldby and Manby Parish Council

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend a meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 19th November 2025 in The Pavilion, Gibson Way, Manby at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

Please note that the meeting will begin at 7.30pm unless any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.

Any public wishing to speak, on an agenda item or “sit in” on the meeting please contact the Clerk, using the email address below, in advance to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Lynda Phillips SignatureMembers of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Clerk

Dated this 14th Day of November 2025

 

AGENDA

  1. Apologies for Absence
    To note apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
     
  2. Chairman’s Remarks
     
  3. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.
     
  4. Council Minutes
    To approve as a correct record the draft Minutes of the Council Meeting held on 15th October 2025 and authorise the Chairman to sign the official minutes.
     
  5. Committee Minutes
    1. To confirm receipt of the minutes and adopt the resolutions contained therein of the Finance Committee Meeting held on 6th November 2024.
    2. To receive for information the draft notes of the Finance Committee Meeting of 4th November 2025.
       
  6. Finance 
    To receive, note and duly resolve to authorise: 
    1. The Financial Report for November, showing a closing balance on 9th October 2025 of £78,297.88 which agrees to the closing balance on the bank statement issued on 14th October 2025. 
    2. Cheques for payment, listed on the Cheque Schedule 111925 totalling £2,124.12. 
       
  7. Planning
    1. Applications received by the Local Planning Authority
      To consider current applications including those listed in the schedule (Plans_11_19_25) / ratify comments already made by the Planning Working Group.
    2. Planning Decisions
      Council to note the following planning decisions:
      1. 02624/25/RVC – The Guardroom, Manby Park, LN11 8UT – approved by ELDC on 7/11/25.
         
  8. Local Government Pay Claim 2025/26
    Council to note that agreement has now been reached on the above and this has been implemented from 1st April 2025, in line with NALC recommendations.
     
  9. Risk Management
    Council to receive a recommendation from the Finance Committee to approve the Risk Register.  (To be tabled).
     
  10. Village Maintenance
    Council to receive a recommendation from the Finance Committee that in 2026/27 Village Maintenance work be advertised as per the draft schedule (to be tabled), hours being averaged out over the year and invoiced monthly. 
     
  11. Review of Reserves Policy
    Council to review the above and receive a recommendation from the Finance Committee that the attached Reserves Policy be approved for use. 
     
  12. Budget 2026/27 / Precept Approval
    Council to note that the Finance Committee considered draft budget proposals for 2026/27 on 4th November 2025 alongside the Earmarked Reserve Report.  It noted current year spend, projections and the condition of its reserves.  Council to receive a recommendation from the Finance Committee that:
    1. The Earmarked Reserves Report be approved (attached).
    2. The draft budget 26/27 be approved (attached).
    3. That a precept of £24,474.07 be levied in 2026/27 which equates to a 13% increase on 2025/26 of £2,840.07 and an annual cost to a band d ratepayer of £37.25.  (Council to note that these calculations are based on 2025/26 tax base figures and should decrease slightly when tax base figures for 2026/27 are released).
    4. Council to delegate authority to the Clerk to complete the necessary forms and submit to ELDC, the Collection Authority.
       
  13. Sexual and General Harassment
    Following the introduction of new legislation which places greater responsibilities and legal requirements on all Employers (which includes each individual Councillor), to take proactive steps to prevent Sexual Harassment at Work.  Council to review it’s Sexual and General Harassment Policy and approve for continued use.  Council to note that annually Councillors will be asked to attend training and sign a document to confirm that they have received, read, understood and will abide by the policy. 
     
  14. Next Meeting
    Council to consider arrangements for its December meeting.
     
  15. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.

 

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND
Email: grimoldbyandmanbypc@outlook.com
Tel: 07887480834

Please click on the following link to view a pdf version of the agenda and supporting documentation: agenda-november-2025