November 2025 Finance Committee
MINUTES OF THE MEETING OF THE FINANCE COMMITTEE OF
GRIMOLDBY AND MANBY PARISH COUNCIL
HELD IN THE PAVILION, GIBSON WAY, MANBY
ON WEDNESDAY 4TH NOVEMBER 2025
Present Councillor T. Knowles (in the chair)
Councillors: M. Bruce (MB) and C. Fairburn (CF)
Councillors not present: Mrs. EB
Two members of the public and the Clerk, Mrs. L.M. Phillips were also present.
- Election of Chairman
It was RESOLVED that Cllr. TK should be elected as Chairman of the Finance Committee to hold office until the Annual Meeting of the Council in 2026.
- Election of Vice Chairman
It was RESOLVED that Cllr. MB should be elected as the Vice Chairman of the Finance Committee to hold office until the Annual Meeting of the Council 2026.
- Apologies for Absence
Apologies for absence were received from Cllr. Mrs. EB.
- Declarations of Interest / Dispensations
No declarations of interest were received.
- Minutes
It was RESOLVED to approve as a correct the record the minutes of the Finance Committee meeting held on 6th November 2024.
- Review of Risk Register
The Committee considered the above and the risks that the Council faces and ways to mitigate these. It was proposed, seconded and RESOLVED to recommend approval of the Risk Register to Council on 19th November 2025.
- Village Maintenance
The Committee considered the village maintenance schedule. The Committee noted that no changes were proposed in 2026/27. It was proposed, seconded and RESOLVED to recommend approval to the Council on 19th November 2025.
- Review of Reserves Policy
The Committee considered the above and it was proposed, seconded and RESOLVED that the Reserves Policy should be recommended for approval by the Council on 19th November 2025.
- Budget 2026/27
- Earmarked Reserve Review
The Committee considered the above report, which detailed the different reserves, explained the purpose of each EMR individually and made suggestions. It was proposed, seconded and RESOLVED to recommend that the Earmarked Reserve Report be approved by Council on 19th November 2025. - Draft 2026/27 Budget
The Committee considered the above, noting current year spend, projections and the condition of its reserves. It was proposed, seconded and RESOLVED that the budget, as presented be approved and the following be recommended to Council:- That a precept of £24,474.07 be levied in 2026/27 which equated to a 13% increase on 2025/26 of £2,840.07 and an annual cost to a band d ratepayer of £37.25. (The Committee noted that these calculations were based on 2025/26 tax base figures and should decrease slightly when tax base figures for 2026/27 were released). See below for breakdown.
- Earmarked Reserve Review
Draft Budget 2026/27
26/27 26/27 26/27 Notes
Amount Amount Actual
to be to be Draft
taken Precepted Budget
from For
Reserves
£ £ £
INCOME
Precept - - -
VAT - - 1,300.00 1/4/24 to 31/3/25
Bank Interest - - -
Grasscutting cont's from LCC - - 2,553.93 As notified by LCC 7/2/25
HMRC - - -
Grants - - 2,000.00 From TK @ ELDC to go towards new village signs
Allotment rent - - 250.00 £25 pa x 10
Pavilion Rent - - 1,092.00 £7 ph x 2 x 40 weeks = 560& £7 ph x 2 x 38 weeks = 532
Football Club rent - - 250.00 As previously discussed
Cllr. T. Knowles - - -
Playpark - - -
Write back - - -
Total - - 7,445.93
EXPENDITURE
Day to Day Running
Salary - 12,000.00 12,000.00 Allows for increase in hours or overtime and/or uplift
PAYE/NIC 1,100.00 2,400.00 3,500.00 Allows for above and possible inclusion in pension scheme
Rent (Mtgs) - 100.00 100.00 Allows for 2 public mtgs at £50 each
Play Park/Tennis Courts - 1,500.00 1,500.00 Allows for maintenance, inspection, repairs and replacements
Tennis Courts - - -
Grasscutting/maintenance of
right of way footpaths - - -
Seats - - -
Bus Shelters - - -
Subscriptions - 700.00 700.00 LALC, NALC, SLCC, Allotment Soc.,
Grants 200.00 600.00 800.00 Allows for 4 grants of £200 each
Publications and Training - 300.00 300.00
Insurance - 1,450.00 1,450.00 Allows for possible slight increase due to tax
Audit - 250.00 250.00 25/26 £40 internal audit, £210 external
Wreaths - 50.00 50.00 Remembrance wreaths x 2
Speed Sign - - -
Shrub/hedge/noticeboard etc
Maintenance in G&M - - -
Defibrillator - 200.00 200.00 Council should be prepared to spend it's EMR now that it has taken responsibility for replacing the pads and batteries on the defib located on the Pavilion wall.
Elections - - -
Allotments/Football Field/Pavilion - 3,500.00 3,500.00 Grasscutting, power, maintenance etc.
Amenity Grasscutting - 1,500.00 1,500.00 Allows for approx. 12 cuts with a cylinder mower and follow up strimming (weather permitting)
General Reserve - - -
Platinum Jubilee - - -
VAT - - -
Village Maintenance 7,000.00 7,000.00
Admin Equipment/IT/GDPR 750.00 250.00 1,000.00 Allows for software licences etc.
Bank Charges - 120.00 120.00 New in 2026/27
Total Day to Day Running 2,050.00 31,920.00 33,850.00
Expenditure Total 68,676.17
Of which to come from General Reserve 2,050.00
Of which precepted for 31,920.00
Income Total 7,445.93
Precept (expenditure minus income) 24,474.07
25/26 Cost per band d property (based on 25/26 tax base) 32.92
26/27 Cost per band d property (based on 25/26 tax base) 37.25
26/27 Change in band d (based on 25/26 tax base) 4.33
26/27 Monthly cost per band d property (based on 25/26 tax base) 3.10
26/27 weekly cost per band d property (based on 25/26 tax base) 0.72
26/27 % increase/decrease (based on 25/26 tax base) 13%
RESERVES
EARMARKED RESERVES
25/26 25/26 25/26 Notes
Amount Amount Actual
to be to be Draft
taken Precepted Budget
from For
Reserves
EMR War Memorial - - -
EMR Specialist .gov email addresses/IT - - 1,126.17 = Balance at end of 2025/26
EMR Speed Sign - - 2,500.00 = Balance at end of 2025/26
EMR Play Park - - 5,000.00 = Balance at end of 2025/26
EMR Elections - - 2,500.00 = Balance at end of 2025/26
EMR Audit - - 200.00 = Balance at end of 2025/26
EMR Allotment/Football Field/Pavilion - 6,500.00 = Balance at end of 2025/26
EMR Defibrillator - - 1,500.00 = Balance at end of 2025/26
EMR Tennis Courts - - 5,500.00 = Balance at end of 2025/26
EMR Contingency - - 4,000.00 = Balance at end of 2025/26
EMR Noticeboards - - 3,000.00 = Balance at end of 2025/26
EMR Filing Cabinets/Office Equipment - - 3,000.00 = Balance at end of 2025/26
EMR Village Signs - - - = Balance at end of 2025/26
Total Earmarked Reserves - - 34,826.17
It was noted that some authorities are capped and can only raise their precept by a maximum of 5%. However, this capping had not been extended to Town and Parish Council yet. Given that the amount being raised by G&M PC in precept was small, relative to other Council’s, any small increase in it resulted in a seemingly large percentage increase. The Council must prepare for a time when it might be capped and ensure that it is equipped to meet any demands made of it when Local Government Reorganisation had taken place. The Council recognised that the cost of living had increased substantially over the last few years, everyone was struggling and that it endeavoured not to raise its precept more than absolutely necessary.
The meeting closed at 6.20pm.
Signed_______________________ (Chairman) Dated_________________________