Minutes 2025/26

MINUTES OF THE MEETING OF GRIMOLDBY AND MANBY PARISH COUNCIL 

HELD AT THE PAVILION, GIBSON WAY, GRIMOLDBY  

ON WEDNESDAY 15TH OCTOBER 2025 

Present Councillor T. Knowles (TK) (in the chair) 

Councillors:  C. Fairburn (CF), N. Hind (NH), Mrs. L. Knowles (LK), R. Hampton (RH), M. Starsmore (MS), T. Vamplew (TV) 

Councillors not present: Mrs. E. Billings (EB) and M. Bruce (MB) 

The Clerk, Mrs. L.M. Phillips and Lincolnshire County Councillor, B. Robinson were also present.  No members of the public spoke in the public forum. 
 

67. Apologies for Absence 
    Apologies for absence were received from Cllrs. MB and EB. 
     

68. Chairman’s Remarks 
    The Chairman reported that: 1) Progress with Beech Grove had reached somewhat of a stalemate due to the conditions which had been imposed making things very difficult.  2) Applications re. the development of the Tedder Hall site had been submitted (but had not been validated).  The applications were for planning permission and listed building consent – change of use.  Conversion and extension to provide 45 extra care apartments, guest accommodation and associated parking.  Demolition of part of existing building. 
     

69. Declarations of Interest / Dispensations 
    No declarations of interest were declared. 
       

70. Council Minutes 
    It was proposed, seconded and RESOLVED to approve as a correct record the Minutes of the Council Meeting held on 17th September 2025. 
     

71. Finance  
    It was proposed, seconded and RESOLVED that the Council should receive, note and duly authorise the following: 

1. The Financial Report for September, showing a closing balance on 3rd September 2025 of £74,174.01 which agreed to the closing balance on the bank statement printed on 6th October 2025.   

2. Cheques for payment, listed on the Cheque Schedule 101525 totalling £1,733.02.   

3. That a Finance Committee meeting be organised for Tuesday 4th November in the Pavilion at 6pm. 
    

72. Planning  

1. Applications received by the Local Planning Authority  
   The Council considered current applications including those listed in the schedule (Plans_10_15_25) and ratified comments already made by the Planning Working Group, to meet deadlines as follows: 

1. 02624/25/RVC - The Guardroom Manby Park Manby Lincolnshire LN11 8UT - No objection to the proposed use - planning permission having been granted - but the technical issues that have arisen should be resolved between the relevant parties, commonsense should prevail. G&M PC remain neutral. 

2. Planning Decisions  
   There were no new planning decisions to note. 
    

73. Annual Governance and Accountability Return (AGAR)  
    It was proposed, seconded and RESOLVED that the Council should: 

1. Note that the Council's External Auditor had completed its limited assurance review of Grimoldby and Manby Parish Council for the year ended 31st March 2025.   

2. Note that the Notice of Conclusion of Audit had been posted on the website and noticeboards.  

3. Receive Section 3 - External Auditor Report and Certificate 2024/25 and note that the Council had received an unqualified audit, the external auditor having found no issues on which to make comment.  
    

74. Internal Auditor  
    It was proposed, seconded and RESOLVED to approve the continued use the Council’s previous internal auditor in 2025/26.  The Council agreed that she was independent, suitably qualified and competent to act as an internal auditor for a Parish Council and that the scope of the internal audit was suitable. 
     

75. Membership of SLCC  
    It was proposed, seconded and RESOLVED to approve the renewal of the Clerk’s membership with the Society of Local Council Clerks.  
     

76. Pavilion Car Parking Signage  
    It was proposed, seconded and RESOLVED to approve expenditure on new signage at the Pavilion (on the entrance and on the side wall) to warn that no overnight parking was allowed. It was also agreed that quotes should be sought for a gate which could be padlocked shut. 
     

77. Local Government Review  
    The Chairman reported on a public meeting regarding the above, held on Monday 13th October at the Meridian Leisure Centre, that he had attended.  He had not found the meeting to be terribly useful.  He reported review would result in redundancies and less Councillors.  He gave out hand outs from the meeting which gave more details.   
     

78. St. Mary’s Church, Manby  
    The reported that he had, unfortunately, been unable to attend the public meeting held at St. Mary’s Church, Manby on 28th September to discuss the future of the Church.  However, he had rung beforehand and confirmed that he would do all he could to help.  He had also provided a community grant form to them for completion and submission. 
     

79. Allotments  
    It was proposed, seconded and RESOLVED to approve the movement of the shed previously located on plot 4 to plot 7.    
     

80. Closed Session Item  
    At 8.02pm it was proposed, seconded and RESOLVED to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a confidential and sensitive nature in relation to the following:   

1. Appraisal  
   The Council received and discussed a report on the Clerk’s appraisal.  

2. Annual Salary Review   
   It was proposed, seconded and RESOLVED to approve that the Clerk’s wages be raised by one scale point from 1st April, as per her contract. 

At 8.06pm it was proposed, seconded and RESOLVED to move back into open session. 
 

81. Any Other Business  
    Cllr. RH reported that a resident was concerned about youths breaking into Tedder Hall, most evenings.    They were also concerned about anti-social behaviour around the café.  The resident didn’t feel safe.  Cllr. TK suggested that he would contact the new owner of Tedder Hall to report and ask if anything could be done.  It was also reported that there was pollution in the beck at the end of Chapel Lane and it was thought to be paint.  Cllr. TK confirmed that he had reported this but would report again to Environmental Health.   
     

82. Next Meeting  
    The Council noted that the date that the next scheduled meeting of the Council was due to take place was Wednesday 19th November 2025.