Minutes 2025/26

May 2025

MINUTES OF THE MEETING OF GRIMOLDBY AND MANBY PARISH COUNCIL 

HELD AT THE PAVILION, GIBSON WAY, GRIMOLDBY  

ON WEDNESDAY 21st MAY 2025 

 

Present Councillor T. Knowles (TK) (in the chair) 

Councillors: Mrs. E. Billings (EB), C. Fairburn (CF), N. Hind (NH), Mrs. L. Knowles (LK), R. Hampton (RH), T. Vamplew (TV) 

Councillors not present: M. Bruce (MB), A. Bunting (AB), M. Starsmore (MS), 

The Clerk, Mrs. L.M. Phillips was also present.  No members of the public spoke in the public forum. 

  1. Election of Chairman 
    It was proposed, seconded and RESOLVED by vote of the Council that Cllr. TK be elected Chairman of Grimoldby and Manby Parish Council to hold office until the Annual Meeting of the Council in 2026. 

  1. Declaration of Acceptance of Office 
    Cllr. TK read out the official Declaration of Acceptance of Office and signed it.  This was witnessed by the Clerk and he took the Chair. 

  1. Election of Vice Chairman 
    It was proposed, seconded and RESOLVED that Cllr. CF be elected Vice Chairman of Grimoldby and Manby Parish Council, to hold office until the Annual Meeting of the Council in 2026. 

  1. Declaration of Acceptance of Office 
    Cllr. CF signed the official Declaration of Acceptance of Office.   

  1. Apologies for Absence 
    Apologies for absence were received from Cllr. MB. 

  1. Declarations of Interest / Dispensations 

  1. Cllr. NH declared an interest in agenda item 22 as an allotment tenancy holder.    

  1. Committees of the Council 
    It was proposed, seconded and RESOLVED that the following committees should be re-established as committees of Grimoldby and Manby Parish Council and that their terms of reference and delegated authority should be confirmed as per the Council’s governing documents: 

  1. Finance Committee  
    Membership: Chairman of the Council, Vice Chairman of the Council, Cllrs. Mrs. EB and MB 

  1. Planning Committee 
    Membership: All members of the Council. 

  1. Working Groups of the Council 
    It was proposed, seconded and RESOLVED that the following working group should be re-established as a working group of Grimoldby and Manby Parish Council and that it’s terms of reference and delegated authority should be confirmed as per the Council’s governing documents: 

  1. Planning Working Group 
    Membership: All Councillors. 

  1. Roles of the Council 
    The Council confirmed that its Young People’s Advocate should be Cllr. TK, its Green Champions should be Cllr. MB and its Recreation Representative should be Cllr. Mrs. LK. 

  1. Representation on External Bodies  
    It was proposed, seconded and RESOLVED that Cllr. TV should represent the Council on the Village Hall Committee and it was noted that if the Council wished to have any questions about the Committee answered it should ask Cllr. TV for an update. 

  1. Council Minutes 
    It was proposed, seconded and RESOLVED to approve as a correct record the Minutes of the Council Meeting held on 16th April 2025. 

  2. Chairman’s Remarks  
    The Chairman reported that ELDC were making £4,000 available to each of the District Councillors to award as community grants.  He asked that if anyone was aware of any worthy causes they please let him know.  He also confirmed that he would be attending a meeting on 12th June re. Beech Grove and he would report back.  Finally, he said that the Reform Party now had a little group of 3 on ELDC and in order to obtain a place on the planning committee this year, TK had joined them, as an independent annex, as he felt he was most useful to his community on the Planning Committee.   

  3. Governance 
    It was proposed, seconded and RESOLVED to confirm that: 

  1. Standing Orders were reviewed and adopted on 16th April 2025. 

  1. Financial Regulations were reviewed and adopted on 16th April 2025. 

  1. The Code of Conduct was reviewed and adopted on 19th March 2025. 

  1. Policies including all those relating to GDPR had been reviewed in year. 

  1. The Council reviewed its arrangements for risk management and internal control on 20th November 2024. 

  1. Clerk’s Delegated Powers 
    It was proposed, seconded and RESOLVED to confirm delegated authority to the Clerk as contained within Standing Orders and Financial Regulations. 

  1. Council/Staff Membership of Other Bodies 
    It was noted that the Council or a member of staff was a member of the following bodies: 

  1. Lincolnshire Association of Local Councils (LALC) 

  1. National Association of Local Councils (NALC) 

  1. The National Allotment Society 

  1. Society of Local Council Clerks (SLCC) 

  1. Asset Register 
    It was proposed, seconded and RESOLVED to confirm that the Councils Register of Assets was reviewed and adopted on 19th March 2025. 

  1. Insurance 
    It was proposed, seconded and RESOLVED to appoint Zurich as the Council’s insurer for the next three years.  Further it was noted that a) a safeguarding policy would be required along with training and possibly DBS checks.  b) inspection of the bus shelters might also need to be added to the Maintenance Schedule, in future. 

  1. Meetings of the Council 
    It was proposed, seconded and RESOLVED that the Council should confirm that in 2025 it would endeavour to meet every third Wednesday of each month (except for August).   

  1. Other Annual Council Business 
    It was proposed, seconded and RESOLVED to approve deferral of other Annual Council Business to the Council’s next meeting in June 2025. 

  1. Finance 
    It was proposed, seconded and RESOLVED to receive, note and authorise the following: 

  1. The Financial Report for May, showing a closing balance on 14th April 2025 of £79,293.73 which agreed to the closing balance on the bank statement issued on 14th April 2025.  

  1. The cheques listed on the Cheque Schedule 052125 – totalling £2,175.96.  

  1. 2024/25 Draft Accounts.  

  1. 2024/25 Cashbook to 31st March 2025.   

  1. Planning 

  1. Applications received by the Local Planning Authority 
    The Council considered current applications including those listed in the schedule (Plans_05_21_25).  It was proposed, seconded and RESOLVED to comment as follows: 

  1. 02139/25/RES – No objection. 

  1. 02005/25RES – Despite objections from Parish Council and residents outline planning permission was granted and in those circumstances the Parish Council cannot support the current application. There are observations over which the Parish Council have concerns: 
    1. It is noted that the current application is for 3 two storey houses when the outline application intimated there were to be 3 bungalows - ELDC will need to decide if this is acceptable development and design. 
    2. No tree survey has been submitted with the application as required. 
    3. ELDC will need to ensure there are appropriate schemes in place to deal with: a) the parking of vehicles, unloading of materials and storage within the site.  b) the setting of appropriate hours for the working/use of machinery.  c) the setting of times and movement of vehicles along Mill Lane which is narrow and without passing places so as to avoid any significant impact on the residents along and abutting Mill Lane. 
    4. The Archaeological survey and the scheme for the disposal of surface water is still needed./ ratify comments already made by the Planning Working Group. (Attached). 

  1. Planning Decisions to Note 
    The Council noted the following planning decisions: 

  1. N/113/02009/24 – The Gatehouse, Manby Park, Manby, LN11 8UT – ELDC Approved. 

  1. 00389/25/FUL – 21 Church Lane, Manby, LN11 8HL – ELDC Approved. 

  2. Allotments 
    The Council received an update which confirmed that most of the mud pile located against a wooden fence at the back of plot 3 had now been removed.  It was agreed to defer a decision re. fencing until the July meeting.     

  3. Pavilion 
    It was proposed, seconded and RESOLVED to approve the installation of a new sink by the Chairman of Manby FC at a cost to the Council of £450.  

  1. The Great Grid Upgrade 
    The Council received information from National Grid about its Eastern Green Link 3 and 4 proposals for two offshore high voltage electricity links, with associated primarily underground onshore infrastructure, between Scotland and England.  It was agreed that the Clerk should see if any other local council’s were objecting to this consultation. 

  1. Closed Session Items  
    At 8.15pm it was proposed, seconded and RESOLVED that the Council should move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a third party, commercial and confidential nature in relation to:  

  1. .gov Domain Name and Email Addresses 
    The Council considered quotes and resolve to ask SCIS to arrange and supply .gov services.   

At 8.20pm it was proposed, seconded and RESOLVED to move back into open session. 

  1. Any Other Business 
    Cllr. Mrs. EB asked if there had been any progress by developers with the Biodigester.  There was not that anyone was aware of.   

  1. Next Meeting 
    The Council noted that the date of the next scheduled meeting was Wednesday 18th June 2025.  

The meeting closed at 8.25pm 

Signed_______________________ (Chairman)         Dated_________________________