Minutes 2025/26

June 2025

MINUTES OF THE MEETING OF GRIMOLDBY AND MANBY PARISH COUNCIL 

HELD AT THE PAVILION, GIBSON WAY, GRIMOLDBY  

ON WEDNESDAY 18TH JUNE 2025 

Present Councillor T. Knowles (TK) (in the chair) 

Councillors: C. Fairburn (CF), N. Hind (NH), Mrs. L. Knowles (LK), R. Hampton (RH), T. Vamplew (TV) 

Councillors not present: Mrs. E. Billings (EB), M. Bruce (MB), A. Bunting (AB), M. Starsmore (MS) 

The Clerk, Mrs. L.M. Phillips was also present.  No members of the public spoke in the public forum. 

  1. Apologies for Absence 
    Apologies for absence were received from Cllr. Mrs. EB. 

  1. Chairman’s Remarks 
    The Chairman reported that the meeting regarding Beech House which should have taken place on 12th June had been cancelled.  He also reported that hangar signs had been installed on the B1200 but that someone had turned them around so that they were pointing in the wrong direction.  LCC were to rectify this. 

  1. Declarations of Interest / Dispensations 
    No declarations of interest were declared. 

  1. Council Minutes 
    It was proposed, seconded and RESOLVED to approve as a correct record the Minutes of the Annual Council Meeting held on 21st May 2025. 

  1. Annual Grimoldby and Manby Parish Meeting 2024/25 Draft Minutes 
    The Council received the above and noted that no issues had been raised by members of the public requiring consideration. 
    Finance 

  1. It was proposed, seconded and RESOLVED that the Council should receive, note and duly authorise the following: 

  1. The Financial Report for June, showing a closing balance on 13th May 2025 of £84,057.22 which agreed to the closing balance on the bank statement issued on 14th May 2025.  

  1. Cheques for payment, listed on the Cheque Schedule 061825 totalling £3,494.75  

  1. 2024/25 Final Accounts.  

  1. 2024/25 Cashbook 

  1. Annual Governance and Accountability Return (AGAR) 2024/25 

It was proposed, seconded and RESOLVED as follows: 

  1. To receive and note the report of the internal auditor which raised no concerns. 

  1. To approve completion of the Annual Governance Statement (Section 1 of the AGAR) for the financial year 2024/25 by the addition of ticks against ‘Yes’ in boxes 1 to 8, a tick against ‘N/A’ in box 9 and authorise signing by the Chairman and the Clerk. 

  1. To approve the Accounting Statements (Section 2 of the AGAR) for the financial year 2024/25 as certified by the RFO and authorise signing by the Chairman.   

  1. To note that the period for the exercise of public rights must include the first 10 working days of July, must be at least 30 consecutive working days long, must commence as soon as possible after approval of the AGAR and with this in mind, approve that the period for the exercise of public rights should be set from Friday 20th June 2025 to Thursday 31st July 2025. 

  2. Planning 

  3. Applications received by the Local Planning Authority 
    There were no planning applications to consider 

  1. Planning Decisions 
    The Council noted the following planning decision: 

  1. 02139/25/FUL – 13 Meadow Close, Grimoldby, LN11 8HY – ELDC approved 30th May 2025. 

  1. Review of Policies and Procedures 
    The Council reviewed its policies and procedures relating to GDPR, Complaints, FoI and Co-option.  It was proposed, seconded and RESOLVED to approve these (listed below) for continued use with no changes other than to dates.   

  1. General Data Protection 

  1. Data Protection Policy 

  1. Subject Access Requests Policy 

  1. Social Media and Electronic Communication Policy 

  1. Secure Disposal of Information Policy 

  1. Retention of Documents Policy  

  1. General Privacy Notice 

  1. Staff and Councillor Privacy Notice 

  1. Information Security Incident Policy 

  1. Complaints Procedure 

  1. Policy on Handling of Freedom of Information Requests 

  1. Co-option Policy 

  1. Pavilion and Football Field Agreement 
    The Council undertook its annual review of the above.  It was proposed, seconded and RESOLVED to approve for continued use with amendments to dates only for 2025/26. 

  1. Grimsby to Walpole Consultation – Stage 2 
    Further to receipt of details by email on the above, Councillors discussed the way forward and it was agreed that the Clerk should circulate the Council’s previous comments and a corporate response should be discussed at the July meeting.   

  1. The Great Grid Upgrade 
    Following receipt of information and discussion about the above on 21st May it was proposed, seconded and RESOLVED that the Council should reiterate its previous comments in support of comments in objection made by its neighbours.   

  1. Any Other Business 

  1. Councillors noted that there was to be a public meeting on 3rd July from 7pm at St. Mary’s RC Church in Manby to discuss ways to save it.  It was agreed that several Councillors would attend this and report back.   

  1. It was noted that the village sign on the Cockerington approach was overgrown.  Cllr. TK confirmed that he would contact LCC through Cllr. McNally to have this rectified.   

  1. Next Meeting 
    Council to note that the date of the next scheduled meeting is Wednesday 16th July 2025.  

The meeting closed at 8.05pm 

Signed_______________________ (Chairman)         Dated_________________________