Minutes 2024/25

Council Minutes September 2024

MINUTES OF THE MEETING OF GRIMOLDBY AND MANBY PARISH COUNCIL 

HELD AT GRIMOLDBY VILLAGE HALL  

ON WEDNESDAY 18TH SEPTEMBER 2024 

 

Present Councillor C. Fairburn (CF) (in the chair) 

 

Councillors: M. Bruce (MB), R. Hampton (RH), N. Hind (NH), M. Starsmore (MS), T. Vamplew (TV) 

 

Councillors not present: B. Adams (BA), Mrs. E. Billings (EB), A. Bunting (AB), Mrs. L. Knowles (LK), T. Knowles,  

The Clerk, Mrs. L.M. Phillips was also present.   

  1. Apologies for Absence 
    Apologies for absence were received from Cllrs. BA, EB, AB, LK and TK 
     

  1. Chairman’s Remarks 
    The Chairman had no remarks to make. 
       

  1. Declarations of Interest / Dispensations 

  1. Cllr. NH declared an interest in agenda item 12 as an allotment tenancy holder.   

  1. It was RESOLVED to grant Cllr. RH a dispensation to stay in the room during the discussion of agenda item 10 Pavilion Tenancy Agreement. 
     

  1. Council Minutes 
    It was RESOLVED to approve as a correct record the Minutes of the Council Meeting held on 17th July 2024. 
     

  1. Finance 
    The Council received, noted and duly RESOLVED to authorise: 

  1. The Financial Report for August, showing a closing balance on 2nd July 2024 of £84,971.62 which agreed to the closing balance on the bank statement issued on 12th July 2024.  

  1. The Financial Report for September, showing a closing balance on 7th August 2024 of £81,223.42 which agreed to the closing balance on the bank statement issued on 14th August 2024. 

  1. Cheques for payment, listed on the Cheque Schedule 091824 totalling £1,861.76. 

  1. Budget Variance Report to end July 2024.   

  1. Cashbook Record of Payments and Receipts for Months 1 to 4.   
     

  1. Planning 

  1. Applications received by the Local Planning Authority 
    The Council considered the planning applications listed on the schedule Plan_09_18_24 and RESOLVED as follows: 

  1. N/113/01130/24 – To ratify the following comments: G&M PC broadly supports this application but has some reservations about the spread of flats in an industrial area whose wider future is in limbo. 

  1. N/067/01208/24 – To support. 

  1. PL/0055/24 - Object on the grounds of traffic.  There is great concern in the village surrounding the traffic movements that might result from these proposals.  It is noted that there is a traffic management plan and it is suggested that this is amended so that lorries do not travel through Grimoldby and Manby between the hours of 8.15am-9.15am and 3pm-4pm in order to avoid those times when the village is very busy with children and parents on the school run.  In addition to the existing traffic management plan it would be preferable if lorries were made to avoid travelling through Grimoldby and Manby at all. 

  1. Planning Decisions to Note 
    The Council noted there were no planning decisions to note. 

  1. Temporary Traffic Restriction – Grimoldby 
    The Council noted the following temporary traffic restriction: 
    Organisation responsible: OCU Group 
    Reason for restriction: Carriageway defect reinstatement 
    Nature and location of restriction: Road closure order – Northgate Lane (between Middlesykes Lane and Tinkle Street) 
    Period of restriction: 16/9/24 – 18/9/24 (as and when required) 
     

  1. Grimsby to Walpole Project - Environmental Impact Assessment (EIA) Consultation 
    It was RESOLVED to ratify the following response to the above, which was submitted on 2nd September 2024, to meet the deadline for responses and which was compiled from suggestions received from Councillors: 
    On behalf of Grimoldby and Manby Parish Council I would like to suggest that all possible alternatives rather than just reasonable alternatives (Schedule 4 [2]) be investigated.  This to ensure the scoping covers underground, offshore or using pylons already existing; and in addition to all aspects of Schedule 4, the scoping should also cover and address the socio-economic impact that the proposed pylon route will have on local industries such as farming and tourism and on the human population and property values within the vicinity of the development.  The scoping should also take into account the human environment as well as flora and fauna. 

  1. EIA/06/24 – Saltfleetby A and B Wellsites, Howdales, South Cockerington – Environment Impact Assessment Consultation 
    It was noted that an email had been received that day confirming that the above had been withdrawn.  
     

  1. Proposed Works to Trees 
    The Council considered the following proposed works to trees (details circulated by email on 4th September 2024) and RESOLVED to leave the decision with the ELDC tree officer: 

  1. Location: Linden Lea, 1 Church Lane, Manby.  Proposals: T15 – Lime – (T1 on plan) and T19 – Lime – (T3 on plan) – (A) Remove the basal growth and epicormic growth on the main stems to the lowest primary branches at a height of 6.1m, to a diameter not exceeding 4cm.  (B) Crown thin by 25%, removing branches less than 4cm.  Reasons: T15 & Y19 – (A) To clear the road and garden.  (B) To increase light into the garden whilst retaining the height and shape of the tree.   
     

  1. Traffic 
    The Council discussed concerns raised for public safety with regard to traffic travelling through the village on the B1200.  People were alarmed by the number of big lorries which were travelling through the village and which were not adhering to the speed limit and which when they passed pedestrians made them feel as though they were about to be sucked onto the road.  It was RESOLVED that the Clerk should contact 1) The Police and enquire if they had been responsible for the recent positioning of a speed sign outside the doctors surgery on the B1200 and if so if there were any results.  2) LCC – to request that a review of the situation be undertaken with regard to speed limits, crossings, movement of the pavement further away from the road which might need the dyke to be culverted.  3) Lincolnshire Road Safety Partnership – to request that a speed survey be undertaken.  4) ELDC – to ask if there was any s106 money that could be used to move the footpath.   
     

  1. Computer Equipment and IT 
    The Clerk reported that following agreement at budget setting, to purchase a Council laptop and associated software etc., to ensure that the Council was safe and in control of its own data, she had obtained quotes for a Council laptop, installation of and licences for Office 365 Business, Internet Security Software, and backup facilities.  As per Financial Regulations as the price came in below £1,500 and the Council had a day to day budget for this expenditure she and the Chairman had discussed the quotes and had agreed to place an order imminently. 
     

  1. Pavilion Tenancy Agreement 
    The Council reviewed the above and RESOLVED to approve for use pending the following amendments: 

  1. 2.2 Add a clause that confirms that if something were to happen to Mr. Hampton the agreement would terminate immediately. 

  1. Add ‘Estate Plan’ as a title to the estate plan. 

  1. Add ‘Pavilion Plan’ as a title to the pavilion plan. 

  1. 2a) Amend to read “…use the pavilion and football pitch and utilities…”.  Cllr. CF confirmed that the Pavilion was on a sewage pump which was maintained by the Management Company at no charge to the Council.  Therefore, there would be no sewage rates.  The clerk reported that investigations into the cost of water and rates was ongoing.  However, because of an email she had received from ELDC, she believed that even if the building did have a rateable value it would be discounted to nothing because the Council were running it.  Nevertheless, she confirmed that she would check with Anglian Water and the VOA. 

  1. 5) Ensure that the word genders is made to read gender. 

  1. 2.1d) - delete 'hang' and replace 'provide and attach'. 

  1. 4f) – it was confirmed that there was a list of football fixtures but these were only released a month in advance. 

  1. 4n) – the clerk confirmed that she was in possession of the clubs Insurance documents and the Council approved these. 

  1. 5b) – add “…and the calculation of such sum and its payment [even if costs exceed £1,000] shall be at the discretion of the Council and it’s decision shall be final.”   
     

  1. Budget 
    Councillors noted that they should submit ideas to the Clerk, for projects that they would like to see included in the next budget, together with costings by 27th September.  Cllr. TV asked if repairs to the Jet Provost/sign could be included and the installation of new signs at all of the main entrances to the villages. 
     

  1. Closed Sessions Item 
    The Council RESOLVED to move into Closed Session in accordance with the Public Bodies (Admission to Meetings) Act 1960 to discuss the following item, with information being of a third party and confidential nature with regard to allotments.  The Council received an update from the Clerk on the look of the allotments following Council’s resolution in June to correspond with tenants and request that breaches be rectified etc.  In general the Council were pleased with the response from allotment holders.   

  1. It considered a request to place a 3m by 2m poly tunnel on plot 9 and RESOLVED to approve this, if positioned at the far end of the allotments next to that already existing on plot 8 but with a walkway left between.    

  1. It received advice from the National Allotments Association and the Council’s Insurer regarding a breach of the tenancy agreement that had occurred and RESOLVED to follow the advice, informing the plot holder that: 

  1. as the breach was not allowed under the terms of the tenancy agreement the Council still wished for it to be removed, at the expense of the tenant, who following their recent email should arrange for an appropriate formal survey to be carried out by an ecologist to verify their suggestion and who should then follow the advice of the survey adhering to all regulations and legislation.   

  1. the Council’s insurance did not cover individual plots and that as per the tenancy agreement, they should effect their own insurance which they should ensure covered the breach for any incidences that might occur prior to its removal.   

 

  1. Any Other Business 
    Councillors reminded the Clerk to seek quotes from tree surgeons for cutting the hedge between Carlton Road and the Tennis Courts back and to request that LCC repair the village sign on the B1200 as it was tatty and becoming unreadable.  Councillors also asked the Clerk to look into placing mesh on the back windows of the Pavilion to protect them from balls and finally, the Clerk reported that the three new bins had been delivered and were waiting to be fitted.  She confirmed that she would chase the contractor to install. 
     

  1. Next Meeting 
    The Council noted that the date of the next scheduled meeting was Wednesday 16th October 2024.  

 
 

The meeting closed at 8.36pm 
 
 

Signed_______________________ (Chairman)         Dated_________________________