Minutes 2024/25

Council Minutes May 2024

MINUTES OF THE MEETING OF GRIMOLDBY AND MANBY PARISH COUNCIL

HELD AT GRIMOLDBY VILLAGE HALL

ON WEDNESDAY 15TH MAY 2024

 

Present                                          Councillor T. Knowles (TK) (in the chair)

 

Councillors: Mrs. E. Billings (EB), M. Bruce (MB), A. Bunting (AB), N. Hind (NH), Mrs. L. Knowles (LK), M. Starsmore (MS), Mrs. N. Turney (NT), T. Vamplew (TV)

 

Councillors not present: C. Fairburn (CF)

The Clerk, Mrs. L.M. Phillips was also present.  No members of the public spoke in the public forum.

  1. Election of Chairman
    It was proposed, seconded and RESOLVED by vote of the Council that Cllr. TK be elected Chairman of Grimoldby and Manby Parish Council to hold office until the Annual Meeting of the Council in 2025.
     
  2. Declaration of Acceptance of Office
    Cllr. TK read out the official Declaration of Acceptance of Office and signed it.  This was witnessed by the Clerk and he then took the Chair.
     
  3. Election of Vice Chairman
    It was proposed, seconded and RESOLVED that Cllr. CF be elected Vice Chairman of Grimoldby and Manby Parish Council, to hold office until the Annual Meeting of the Council in 2025. 
     
  4. Apologies for Absence
    Apologies for absence were received from Cllr. CF.
     
  5. Declarations of Interest / Dispensations
    1. Cllr. NH declared an interest in agenda item 15 as an allotment tenancy holder. 
    2. Cllr. TV declared an interest in agenda item 16 as a member of the Village Hall Committee.
       
  6. Committees of the Council
    It was RESOLVED that the following committees should be re-established as committees of Grimoldby and Manby Parish Council and that their terms of reference and delegated authority should be confirmed as per the Council’s governing documents:
    1. Finance Committee
      Membership: Chairman of the Council, Vice Chairman of the Council, Cllrs. Mrs. EB and MB
    2. Recreation Committee
      Membership: Chairman of the Council, Vice Chairman of the Council, Cllrs. Mrs. LK, NH and AB
    3. Planning Committee
      Membership: All members of the Council.
       
  7. Working Groups of the Council
    It was RESOLVED that the following working group should be re-established as a working group of Grimoldby and Manby Parish Council and that it’s terms of reference and delegated authority should be confirmed as per the Council’s governing documents:
    1. Planning Working Group
      Membership: All Councillors.
  8. Roles of the Council
    The Council confirmed that its Young People’s Advocate was Cllr. TK, its Green Champions should be Cllr. MB and its Recreation Representatives should be Cllr. Mrs. LK and Cllr. NH.
     
  9. Representation on External Bodies
    It was RESOLVED that Cllr. TV should represent the Council on the Village Hall Committee.
     
  10. Council Minutes
    It was RESOLVED to approve as a correct record the Minutes of the Council Meeting held on 17th April 2024.
     
  11. Chairman’s Remarks
    The Chairman reported that he had had a conversation with Craig Leslie the son of the owner of Beech Grove and he had reported that a few big players were interested.  He had promised to keep the Council informed. 
     
  12. Governance
    The Council confirmed that the following documents had been reviewed and adopted:
    1. Council to confirm that Standing Orders were reviewed and adopted on 20th March 2024.
    2. Council to confirm that Financial Regulations were reviewed and adopted on 20th March 2024.
    3. Council to confirm that the Code of Conduct was reviewed and adopted on 20th March 2024.
    4. Council to confirm that policies including all those relating to GDPR were reviewed in year.
    5. Council to confirm that it reviewed its arrangements for risk management and internal control on 15th November 2024.
       
  13. Clerk’s Delegated Powers
    It was RESOLVED to confirm delegated authority to the Clerk, as contained within Standing Orders and Financial Regulations.
     
  14. Council/Staff Membership of Other Bodies
    The Council noted that it or a member of staff was a member of the following bodies:
    1. Lincolnshire Association of Local Councils (LALC)
    2. National Association of Local Councils (NALC)
    3. The National Allotment Society
    4. Society of Local Council Clerks (SLCC)
       
  15. Asset Register
    The Council confirmed that its Register of Assets was reviewed and adopted on 20th March 2024.
     
  16. Insurance
    The Council noted that in June 2024 it would enter year 3 of it’s 3 year Insurance Policy.
     
  17. Meetings of the Council
    The Council confirmed that in 2024 it would endeavour to meet every third Wednesday of each month (except for August). 
     
  18. Other Annual Council Business
    The Council RESOLVED to approve deferral of other Annual Council Business to the Council’s next meeting in June 2024.
     
  19. Finance
    The Council received, noted and duly RESOLVED to authorise:
    1. The Financial Report for May, showing a closing balance on 31st March 2024 of £80,842.76 which agrees to the closing balance on the bank statement issued on 12th April 2024.  (Attached).
    2. The cheques listed on the Cheque Schedule 051524 – totalling £2,885.49.  (Attached).
    3. 2023/24 Draft Accounts.  (Attached).
    4. 2023/24 Cashbook to 31st March 2024.  (Attached).
       
  20. Planning
    1. Applications received by the Local Planning Authority
      The Council considered current planning applications including those listed on the planning schedule and RESOLVED as follows:
      1. N/067/00595/24 – support with the condition that a suitable traffic management plan be implemented to mitigate the dangers of HGV's exiting the site on a bad bend.
    2. Planning Decisions to Note
      The Council noted the following planning decision received:
    3. Council to note any planning decisions received:
      1. N/067/02461/23 – The Hollies, Northgate Lane, Grimoldby, LN11 8TG – Full Planning Permission

         
  21. Allotments
    The Council considered correspondence from allotment holders for permissions on their plots and RESOLVED as follows:
    1. That the tenant of plot 2 be granted permission to keep the pallet ‘shed’ already sited on the plot but on the proviso that it should not be allowed to fall into disrepair.
    2. That the tenants of plot 4 be refused permission for their peach tree to grow over 5ft on the grounds that if allowed to grow taller it would present a health and safety challenge and would require ladders to manage.
    3. That the tenants of plot 6 be allowed to install raised planters on their allotment.
    4. The Council discussed plots 6 and 7 which Councillors thought had asbestos on (a substance not allowed by NSALG) but also had tyres, bricks and tarps.  It was agreed that the tenants of plots 6 and 7 should be requested to tidy the plots up and if indeed they had brought asbestos onto the site they should remove it as soon as possible.
       
  22. Grants
    The Council considered a grant application form from the Village Hall and RESOLVED to approve the payment of a grant in the sum of £200.
     
  23. Any Other Business
    Cllr. BA reported that a camper van had been seen staying in the Pavilion car park overnight.  He confirmed that he had spoken to the owner and he did not think the person would come back but he was of the opinion that the Council should keep an eye on this issue with a view to restricting access to the car park in the future. 
     
  24. Next Meeting
    The Council noted that the date of the next scheduled meeting was Wednesday 19th June 2024.

The meeting closed at 8.06pm

 

Signed_______________________ (Chairman)         Dated_________________________