Minutes 2024/25 – Grimoldby and Manby Parish Council

Council Minutes June 2024

MINUTES OF THE MEETING OF GRIMOLDBY AND MANBY PARISH COUNCIL

HELD AT GRIMOLDBY VILLAGE HALL

ON WEDNESDAY 19TH JUNE 2024

Present Councillor T. Knowles (TK) (in the chair)

Councillors: B. Adams (BA), C. Fairburn (CF), R. Hampton (RH), N. Hind (NH), Mrs. L. Knowles (LK), M. Starsmore (MS), T. Vamplew (TV)

Councillors not present: Mrs. E. Billings (EB), M. Bruce (MB), A. Bunting (AB),

Three members of the public and the Clerk, Mrs. L.M. Phillips were also present.

A lady spoke in the public forum about the allotments confirming that she would like to be given permission to keep a pond, trees, raised beds and black plastic. She explained that the black plastic was for suppressing weeds and that the raised beds were made from cement board. She reported that she would tidy up and asked for permission to build a pallet structure.

Apologies for Absence
Apologies for absence were received from Cllrs. MB and AB.
Chairman’s Remarks
The Chairman reported that he had had a conversation with Craig Leslie the owner of Beech Grove. He hoped that by the Council’s July meeting he would have something concrete to report regarding the building’s future as there was a meeting planned soon. The Chairman also informed those present that he had received a complaint about motorbikes driving around the Tedder Hall site. The Police had said it was a civic matter and not criminal until the land owners pursued a charge. He did not think that Mr. Leslie had granted permission but there was another land owner who might have done. Finally, he confirmed that he was looking into the muddy footprint situation on the verge opposite the Post Office and the bollards which had been put up.
Declarations of Interest / Dispensations
1. Cllr. NH declared an interest in agenda item 8 as an allotment tenancy holder.
Council Minutes
It was RESOLVED to approve as a correct record the Minutes of the Council Meeting held on 15th May 2024 with hand written amendments to:
1. Those present to show that Cllr. MB had not been present. Delete reference to Mrs. NT and show that Cllrs. BA and CF had been present.
2. T21 d to amendment reference within to plots 6 and 7 to read plots 7 and 8.
Annual Grimoldby and Manby Parish Meeting 2023/24 Draft Minutes
The Council received the above and noted that no proposals had been made by members of the public.
Co-option
The Council received an application for co-option onto the Council and after discussion RESOLVED to co-opt Mr. Richard Hampton. Mr. Hampton signed the declaration of acceptance of office and joined the meeting as a Councillor.
Finance
The Council received, noted and duly RESOLVED to authorise:
1. The Financial Report for June, showing a closing balance on 7th May 2024 of £89,710.88 which agreed to the closing balance on the bank statement issued on 12th May 2024.
2. The cheques listed on the Cheque Schedule 061924 – totalling £1,889.31.
3. 2023/24 Final Accounts.
Allotments
The Council considered requests from allotment holders and RESOLVED as follows:
1. Plots 7 and 8 – to grant permission for the raised beds and trees but instruct that the trees should not be allowed to grow over 5ft tall, as stipulated to all others. Request that any black plastic be removed from the site and that the pond be removed as soon as possible and the path between allotments 7 and 8 be reinstated. Any tyres and bricks on the site also to be removed and ask that any spades and other tools not be left out and request that the allotments be tidied up in general. Confirm that the Council would look again at the site at the end of August and so it would be grateful if the works could be completed by then.
  
  With regard to the pallet structure mentioned, request that a drawing of the proposals along with sizes and where on the plot it would be placed should be submitted and the Council would consider this.
2. Plot 9 - grant permission for the raised beds circled in the photograph supplied. However, request that any objects situated next to the fence (adjacent to the car park) be removed but suggest that permission for them be sought, perhaps at the other end of the plot (possibly tied to stakes) or permission be sought for an alternative solution in another position which would be a more substantial but not a permanent structure.
3. Plot 10 – grant permission for the trees but request that these not be allowed to grow over 5ft in height. However, request any objects situated next to the fence (adjacent to the car park) be removed but suggest that permission for it be sought, perhaps at the other end of the plot (possibly tied to stakes) or permission be sought for an alternative solution in another position which would be a more substantial but not a permanent structure.
Annual Governance and Accountability Return (AGAR) 2023/24
The Council RESOLVED:
1. To receive and note the report of the internal auditor.
2. To approve completion of the Annual Governance Statement (Section 1 of the AGAR) for the financial year 2023/24 by the addition of ticks against ‘Yes’ in boxes 1 to 8, in box 9 a tick against ‘N/A’ should be entered and authorise signing by the Chairman and the Clerk.
3. To consider and approve the Accounting Statements (Section 2 of the AGAR) for the financial year 2023/24 as certified by the RFO and authorise signing by the Chairman.
4. To note that the period for the exercise of public rights must include the first 10 working days of July, must be at least 30 consecutive working days long, must commence as soon as possible after approval of the AGAR and with this in mind, approve that the period for the exercise of public rights should be set from Friday 21st June 2024 to Friday 2nd August 2024.
Planning
1. Applications received by the Local Planning Authority
  The Council noted that there were no planning applications to consider.
2. Planning Decisions to Note
  The Council noted the following planning decision had been received:
  1. N/067/00595/24 – Whitegate House, Tinkle Street, LN11 8TF – Full Planning Permission
Review of Policies and Procedures
The Council noted that the following had been reviewed, that no documents required more than a date change and that copies of all policies and procedures had been emailed to Councillors on 10th June 2024. It was RESOLVED Council to approve continued use of:
1. General Data Protection
  1. Data Protection Policy – no changes
  2. Subject Access Requests Policy – no changes
  3. Social Media and Electronic Communication Policy – no changes
  4. Secure Disposal of Information Policy – no changes
  5. Retention of Documents Policy – no changes
  6. General Privacy Notice – no changes
  7. Staff and Councillor Privacy Notice – no changes
  8. Information Security Incident Policy – no changes
2. Complaints Procedure – no changes
3. Policy on Handling of Freedom of Information Requests – no changes
4. Co-option Policy – no changes
Correspondence from Lloyds Bank
The Council received correspondence from Lloyds Bank and RESOLVED that the Clerk should look into the possibility of opening a second Council account and bring back a recommendation for consideration by the Council.
Rights of Way Improvement Plan Survey
The Council considered making a corporate response to the above. Original email with details circulated to Councillors on 10th June 2024. It was RESOLVED to defer making a decision on this item to the next meeting.
Archer Survey

Further to information circulated by email on 10th June 2024 the Council noted that the Lincolnshire Road Safety Partnership had undertaken speed surveys on Carlton Road, Manby at 3 locations. However, the criteria required for either fixed or mobile speed camera enforcement had not been met.
Any Other Business
No information was exchanged in this item.
Next Meeting

The Council noted that the date of the next scheduled meeting was Wednesday 17th July 2024.

The meeting closed at 8.38pm

Signed_______________________ (Chairman) Dated_________________________