Minutes 2023/24

Minutes June 2023

MINUTES OF THE MEETING OF GRIMOLDBY AND MANBY PARISH COUNCIL

HELD AT THE PAVILION, GIBSON WAY, MANBY

ON WEDNESDAY 21ST JUNE 2023

 

Present                                          Councillor T. Knowles (TK) (in the chair)

 

Councillors: A. Bunting (AB), N. Hind (NH), Mrs. N. Turney (NT), T. Vamplew (TV)

 

 

Councillors not present: C. Fairburn (CF), Mrs. E. Billings (EB), M. Bruce (MB), Mrs. L. Knowles (LK), M. Starsmore (MS),

The Clerk, Mrs. L.M. Phillips was also present.  No members of the public spoke in the public forum.

  1. Apologies
    Apologies for absence were received from Cllrs. EB, MB, CF, MS and LK
     
  2. Chairman’s Remarks
    The Chairman confirmed that the gym had been wound up and the funds in its account had been distributed as follows: RLNI £2,500, Air Ambulance £2,500, The Ark £2,000, RSPCA £1,000, The Hospice £1,000, Lighthouse £500, Mimi’s Mission £500, Kings Outreach £500.  He also reported that he had passed the notes of the Public Meeting held regarding the Anaerobic Digester application to officers at Manby who would be helping to tailor the District Council’s response after its planning meeting.
  3. Declarations of Interest / Dispensations
    There were no declarations of interest/dispensation requests.
     
  4. Council Minutes
    It was RESOLVED to approve as a correct record the Minutes of the Council Meeting held on 17th May 2023.
     
  5. Annual Grimoldby and Manby Parish Meeting 2022/23 Draft Minutes
    The Council received the above and noted that no proposals had been made by members of the public.
     
  6. Finance
    The Council received, noted and duly resolved to authorise:
    1. The Financial Report for June, showing a closing balance on 10th May 2023 of £84,462.34 which agreed to the closing balance on the bank statement issued on 12th May 2023.
    2. Cheques for payment, listed on the Cheque Schedule 062123 totalling £735.02.
    3. 2022/23 Final Accounts.
       
  7. Annual Governance and Accountability Return (AGAR) 2022/23
    The Council RESOLVED:
    1. To receive and note the report of the internal auditor.
    2. To approve completion of the Annual Governance Statement (Section 1 of the AGAR) for the financial year 2022/23 by the addition of ticks against ‘Yes’ in boxes 1 to 8, in box 9 a tick against ‘N/A’ should be entered and authorise signing by the Chairman and the Clerk.
    3. To consider and approve the Accounting Statements (Section 2 of the AGAR) for the financial year 2022/23 as certified by the RFO and authorise signing by the Chairman. 
    4. To note that the period for the exercise of public rights must include the first 10 working days of July, must be at least 30 consecutive working days long, must commence as soon as possible after approval of the AGAR and with this in mind, approve that the period for the exercise of public rights should be set from Friday 23rd June 2023 to Thursday 3rd August 2023.

 

  1. Planning
    1. Feedback from Public Meeting held on Thursday 15th June
      The Council received the notes of the above.
    2. Applications received by the Local Planning Authority
      The Council considered the applications listed in the schedule (Plans_06_21_22)
      1. Ratified the comments already made by the Planning Working Group in relation to N/067/00967/23 which were: Grimoldby and Manby Parish Councils Planning Working Group have no objection to this application but are concerned about heavy traffic on a single track, weight restricted lane that is awaiting further construction itself.
      2. Agreed that a meeting of the Planning Working Group should be convened on Monday 3rd July 2023 from 6pm at the Pavilion to discuss the application PL/0037/23 regarding proposals to site Anaerobic Digesters on Manby Airfield.

 

  1. Review of Policies and Procedures
    The Council noted that the following had been reviewed.  Documents which required more than a date change were attached for information or could be viewed on the website or in hard copy from the Clerk. It was RESOLVED to approve continued use of:
    1. General Data Protection
      1. Data Protection Policy – no changes
      2. Subject Access Requests Policy – no changes
      3. Social Media and Electronic Communication Policy – no changes
      4. Secure Disposal of Information Policy – no changes
      5. Retention of Documents Policy – no changes
      6. General Privacy Notice – changes highlighted
      7. Staff and Councillor Privacy Notice – no changes
      8. Information Security Incident Policy – no changes
    2. Complaints Procedure – no changes
    3. Policy on Handling of Freedom of Information Requests – no changes
    4. Co-option Policy – no changes
       
  2. Allotments
    Further to discussion in May on the placement of structures within the allotments, intruders and the provision of footpaths around the perimeter of allotments the Council received a request from an allotment holder to allow the structures erected on his allotment to remain in their current position.  Councillors felt that they were not in a position to consider the request at the time and it was agreed to defer the matter to a future meeting.
     
  3. Tennis Courts
    The Council heard that the bench previously located on the tennis courts had been vandalised and subsequently removed by the owners to their own garden.  The Council also heard that a quote had been received for cutting of the hedge border the tennis courts and Carlton Road.  The cost was noted.  It was agreed to seek further quotes. 
     
  4. Pavilion and Football Field Agreement
    The Council considered a draft agreement document supplied by its solicitors (circulated by email 14/6/23) and it was RESOLVED to check the insurance of the football club.  Ask the Council’s insurers for its comments on the arrangement and liaise with the solicitors on one or two points to move the matter on.
     
  5. Council Email Addresses
    The Council considered a report from LALC on the above.  It noted that it has funds totalling £1,000 set aside at present in an earmarked reserve for these purposes.  It was RESOLVED to continue with the free email addresses currently in use.
     
  6. Any Other Business
    Cllr. AB reported that he had met with a planning consultant on Middlesykes Lane who had confirmed that the drawings passed at the outline planning stage had shown that the developer was entitled to work right up to the road edge.  It was also felt that the passing point condition had not been worded correctly and so it could be left as a dirt track, if desired.
     
  7. Next Meeting
    The Council noted that the date of the next scheduled meeting was Wednesday 19th July 2023.

 

 

The meeting closed at 8.30pm

 

 

 

Signed_______________________ (Chairman)         Dated_________________________