Agenda 2026/27

May 2026

GRIMOLDBY AND MANBY PARISH COUNCIL

~ Annual Meeting ~

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend The Annual Meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 20th May 2026 in The Pavilion, Gibson Way at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

Please note that the meeting will begin at 7.30pm unless any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.  Any public, wishing to speak on an agenda item or ‘sit in’ on the meeting(s) should advise the Clerk, using the email address below, in advance.

Lynda Phillips Signature

Mrs. L.M. Phillips

Clerk

Dated this 15th Day of May 2026

AGENDA

  1. Election of Chairman
    Council to receive nominations and elect the Chairman to hold office until the Annual Meeting of Grimoldby and Manby Parish Council in 2027.
     
  2. Declaration of Acceptance of Office
    Chairman to sign a Declaration of Acceptance of Office.
     
  3. Election of Vice Chairman
    Council to receive nominations and to elect a Vice Chairman to hold office until the Annual Meeting of Grimoldby and Manby Parish Council 2027.
     
  4. Apologies for Absence
    To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
     
  5. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.
     
  6. Committees of the Council
    Council to resolve upon re-establishment of it’s Committees, confirm membership and that terms of reference / delegated authority are as per Standing Orders:
    1. Finance Committee (Members in 25/26: TK, CF, Mrs. EB, MB
    2. Planning Committee (Members in 25/26: All Cllrs.)
       
  7. Working Groups of the Council
    Council to resolve upon re-establishment of it’s Planning Working Group, confirm membership and that terms of reference / delegated authority are as per Standing Orders.  (Membership in 25/26: All Cllrs.)
     
  8. Roles of the Council
    Council to confirm members to act for the Council as Recreational Representatives (remit as per Standing Orders Appendix C), Young People’s Advocate and Green Champion. 
     
  9. Representation on External Bodies
    Council to confirm representatives on the Village Hall Committee, an external body. 
     
  10. Council Minutes
    To approve as a correct record the draft Minutes of the Council Meeting held on 15th April 2026 and authorise the Chairman to sign the official minutes.  (Attached).
     
  11. Chairman’s Remarks
     
  12. Governance
    1. Council to confirm that Standing Orders were reviewed and adopted on 18th March 2026.
    2. Council to confirm that Financial Regulations were reviewed and adopted on 18th March 2026.
    3. Council to confirm that the Code of Conduct was reviewed and adopted on 18th February 2026.
    4. Council to confirm that policies including all those relating to GDPR were reviewed in year.
    5. Council to confirm that it reviewed its arrangements for risk management and internal control on 19th November 2025.
       
  13. Clerk’s Delegated Powers
    Council to confirm delegated authority to the Clerk as contained within Standing Orders and Financial Regulations.
     
  14. Council/Staff Membership of Other Bodies
    Council to note that it or a member of staff is a member of the following bodies:
    1. Lincolnshire Association of Local Councils (LALC)
    2. National Association of Local Councils (NALC)
    3. The National Allotment Society
    4. Society of Local Council Clerks (SLCC)
       
  15. Asset Register
    Council to confirm that its Register of Assets was reviewed and adopted on 18th March 2026.  This can be viewed on the website.
     
  16. Insurance
    Following circulation of policy documents quote by email on 15th May 2026, Council to resolve upon who its Insurance provider should be going forwards. 
     
  17. Meetings of the Council
    Council to confirm that in 2026 it will endeavour to meet every third Wednesday of each month (except for August). 
     
  18. Other Annual Council Business
    Council to approve deferral of other Annual Council Business to the Council’s next meeting in June 2026.
     
  19. Finance
    To receive, note and duly resolve to authorise:
    1. The Financial Report for May, showing a closing balance on 31st March 2026 of £68,741.22 which agrees to the closing balance on the bank statement for March.  (Attached).
    2. The cheques listed on the Cheque Schedule 052026 – totalling £5,364.77.  (Attached).
    3. 2025/26 Draft Accounts.  (Attached).
    4. 2025/26 Cashbook to 31st March 2026.  (Attached).
       
  20. Planning
    1. Applications received by the Local Planning Authority
      To consider current applications including those listed in the schedule (Plans_05_20_26) / ratify comments already made by the Planning Working Group. At the time of printing there were none.
    2. Planning Decisions to Note
      At the time of printing there were none.  Council to note any planning decisions received:
      1. 00351/26/FUL – Oleander, 47 Tinkle Street -– ELDC Approved.
      2. 00199/26/FUL – 85 Tinkle Street – ELDC Approved.
    3. Temporary Traffic Restriction
      1. Organisation responsible for restriction: Lincolnshire County Council
        Reason for restriction: Emergency - Carriageway sinkhole repairs
        Nature and location of restriction: Emergency Road closure Order - Middlesykes Lane (Between Northgate Lane & a point 50m South)
        Period of restriction: 07/05/2026 - 27/05/2026
        (Restrictions to be implemented for 21 days as and when required during this period, signage detailing accurate dates and times will be displayed on site in advance)
        Alternative route or access arrangements: Diversion routes and vehicular or pedestrian access arrangements will be signposted.
         
  21. Proposed Work to Trees
    Following circulation of details regarding the proposal below on 11th May 2026, Council to ratify the Planning Working Groups comments which were submitted to meet ELDC’s deadline and which were “To leave any decision to the Tree Officer at ELDC”:
    1. Location: Land off Tinkle Street, Grimoldby.  Proposals: T020 – Horse Chestnut – Reduce lateral limb into paddock from 7m to 5m to suitable pruning points. Reasons: To reduce weight and reduce risk to tear out into the main stem.
       
  22. The Great Grid Upgrade – Eastern Green Link 3 and 4
    Following circulation of details on the above by email on 27th April 2026, Council to ratify a decision by the Planning Working Group not to submit further comments to the above consultation.
     
  23. Proposed Manby Conservation Area
    Council to consider proposals circulated by email on 15th May for the creation of a conservation area in Manby and resolve upon the way forward.
     
  24. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.
     
  25. Next Meeting - Council to note that the date of the next scheduled meeting is Wednesday 17th June 2026.

 

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND
Email: clerk@grimoldbyandmanbyparishcouncil.gov.uk
Tel: 07887480834

 

To view a pdf version of the agenda and supporting documents, please click the following link: agenda-for-may-2026-and-supporting-papers