September 2020

Grimoldby and Manby Parish Council

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend a meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 16th September 2020 by telephone conference at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

 

Please note that the meeting will begin at 7.30pm UNLESS any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.  Any public, wishing to speak on an agenda item or ‘sit in’ on the meeting(s) should advise the Clerk, using the email address below, in advance and may ‘join’ the meeting using the following details:

To join: At least 5 minutes before 7.30pm you should telephone 0330 606 0403 and follow the instructions given.  The access code is 4551356.  Upon joining please make yourself known to the Clerk.  

 

Members of the public should note that they will not be allowed to speak during the formal meeting. 

Lynda Phillips Signature

 

Mrs. L.M. Phillips

Clerk

Dated this 10th Day of September 2020

AGENDA

  1. Apologies for Absence
    To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
     
  2. Chairman’s Remarks
     
  3. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.
     
  4. Council Minutes
    To approve as a correct record the draft Minutes of the Council Meeting held on 15th July 2020 and authorise the Chairman to sign the official minutes.  (Attached).
     
  5. Finance
    To receive, note and duly resolve to authorise:
    1. The Financial Report for August, showing a closing balance on 14th July 2020 of £40,398.24 which agrees to the closing balance on bank statement 33.  (Attached).
    2. The Financial Report for September, showing a closing balance on 7th August 2020 of £39,853.52 which agrees to the closing balance on bank statement 34.  (Attached).
    3. Cheques paid/for payment, listed on the Cheque Schedule August to September 2020 totalling £2,036.92. (Attached).
    4. Cashbook Statement of Receipts and Payments Months 1 to 5.  (Attached).
    5. Budget Variance Report to August 2020.  (Attached).
       
  6. Applications received by the Local Planning Authority
    1. To ratify the comments of the planning working group in regard to planning applications:
      1. (14/20) N/113/01076/20 – comments submitted: Grimoldby and Manby Parish Council Planning Working Group support this application with the condition that the lane is kept clear at all times of deliveries and delivery vehicles. 
      2. (15/20) N/067/01139/20 – comments submitted: We have considered the revised layout and description on the updated drawing and memo from the agents sent to ELDC on 18th August 2020 and have the following comments: We see that the roadway from the B1200 is shown to be 5m wide, which is fine as LCC require a minimum of 4.1m for up to 5 new dwellings. However the 5m wide road still has no radii to the junction with the B1200. This will also need to have the required visibility splays in each direction for vehicles entering or leaving the site. We are pleased to see that turning spaces are now included within the sites, and with one adequate for a refuse truck/fire engine at its end. Presumably other than at the entrance, the road will be the owners of the dwellings and maintained by them. What will be the materials that will be required for this construction, as its permeability will need to be confirmed in calculating the surface water run off. The agents memo referred to above, speaks of the storm water drainage. We think that prior to being connected into the dyke that the system will require a holding feature with an attenuated outlet of possibly 5 litres per second, or 1.4 litres per second if maintained at that point by the Lindsey Marsh Drainage Board. We have looked at the latest Flood Risk maps of the area and see that the site is not within risk of Flooding. We suggest a condition be attached if Outline Planning permission is given, that all materials delivery vehicles be accommodated within the site. In order not to partially block the B1200. We leave ELDC to make the final decision upon this application.
    2. To consider current applications including those listed in the schedule (Plans_09_16_20).  (Attached).
    3. To note planning correspondence received:
      1. Planning Decisions: 
        1. N/113/01076/20 – Rivelyn, Grange Lane, Manby, LN11 8HF – ELDC have granted full planning permission.
        2. N/067/01054/20 – Land at Church View, Tinkle Street, Grimoldby, LN11 8SW – ELDC have refused planning permission
      2. Temporary Traffic Restriction:
        Organisation responsible for restriction:  Anglian Water
        Reason for restriction:  Collapsed Carriageway Reinstatement
        Location and nature of restriction: Northgate Lane (Between Middlesykes Lane & a point 100m West)
        Period of restriction:  12/10/2020 to 14/10/2020 (Restrictions to be implemented as & when required during this period, signage detailing accurate dates & times will be displayed on site in advance)

 

  1. Annual Review of Notices and Policies Required Under the General Data Protection Regulations
    Council to note that the following policies and procedures have been produced/reviewed by the Clerk and where more than minor changes (e.g., to dates) have been required the document is attached to this agenda for perusal otherwise a copy can be found on the Council’s website or can be requested from the Clerk.  Committee to authorise use of 
  2. the following:
    1. Email Contact Privacy Notice.  (Request)
    2. General Privacy Notice.  (Web).
    3. Staff and Councillor Privacy Notice.  (Web).
    4. Data Protection Policy.  (Request).
    5. Information Security Incident Policy.  (Request).
    6. Removable Media Policy.  (Request).
    7. Retention of Documents Policy.  (Request).
    8. Secure Disposal of Information Policy.  (Request).
    9. Subject Access Requests Policy.  (Request).
    10. Remote Meetings Privacy Notice (NEW Attached).
       
  3. Annual Review of Complaint’s Procedure
    Council to authorise use of the attached Complaint’s Procedure (one change made, final point added).  
     
  4. Annual Review of Policy on Handling of Freedom of Information Requests
    Council to authorise continued use of the attached Policy on the Handling of Freedom of Information Requests (no changes made).
     
  5. NJC Pay Scales and Holiday Entitlement
    Council to note that the National Joint Council for Local Government Services (NJC) has reached agreement on the new pay scales for 2020/21, to be implemented from 1st April 2020.
     
  6. Budget Setting
    Councillors to note that if they have any ideas for future projects that they would like to be considered for the 2021/22 budget, they should forward these to the Clerk, by email, including costings where possible, as soon as possible.
     
  7. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND
Email: grimoldbyandmanbypc@outlook.com
Tel: 07887480834