October 2024

Grimoldby and Manby Parish Council

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend a meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 16th October 2024 in The Pavilion, Gibson Way, Manby at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

Please note that the meeting will begin at 7.30pm unless any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.

Any public wishing to speak, on an agenda item or “sit in” on the meeting please contact the Clerk, using the email address below, in advance to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Lynda Phillips SignatureMembers of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Clerk

Dated this 11th Day of October 2024

AGENDA

 

  1. Apologies for Absence
    To note apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
     
  2. Chairman’s Remarks
     
  3. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.
     
  4. Council Minutes
    To approve as a correct record the draft Minutes of the Council Meeting held on 18th September 2024 and authorise the Chairman to sign the official minutes.  (Attached).
     
  5. Clerk’s Remarks
     
  6. Finance
    To receive, note and duly resolve to authorise:
    1. The Financial Report for October, showing a closing balance on 6th September 2024 of £80,001.88 which agrees to the closing balance on the bank statement issued on 13th September 2024.
    2. Cheques for payment, listed on the Cheque Schedule 101624 totalling £3,755.08.
    3. Council to agree on the arrangements for a Finance Committee Meeting (possibly Wednesday 6/11/24 from 6pm at the Pavilion).

 

  1. Planning
    1. Applications received by the Local Planning Authority
      To consider current applications including those listed in the schedule (Plans_10_16_24) / ratify comments already made by the Planning Working Group. At the time of printing there were none to consider.
    2. Planning Decisions
      To note all planning decisions received from ELDC.:
      1. N/113/01458/23 – Halifax House, Manby Park – ELDC has granted full planning permission.
      2. N/067/01208/24 – Land off Middlesykes Lane – ELDC has granted full planning permission.
    3. Temporary Traffic Restrictions
      At the time of printing their were none.
       
  2. Annual Governance and Accountability Return (AGAR)
    1. Council to note that the Council's External Auditor has completed its limited assurance review of Grimoldby and Manby Parish Council for the year ended 31st March 2024. (All documents circulated by email 20/09/24 and posted on Noticeboards 27/09/24).
    2. Council to note that the Notice of Conclusion of Audit was posted on the website and noticeboards on 27/09/24 to meet legislative deadlines.
    3. Council to receive Section 3 - External Auditor Report and Certificate 2023/24 and note that the Council has received an unqualified audit, the external auditor having found no issues on which to make comment.
       
  3. Internal Auditor
    Council to approve the continued use of its previous internal auditor in 2024/25.
     
  4. Membership of SLCC
    Council to approve renewal of Clerk’s membership with the Society of Local Council Clerks.
     
  5. Allotments
    Council to consider requests made by the holder of plot 3 for:
    1. A polytunnel D2.5d x W2 x H2, to be sited at the rear of the plot.
    2. Retention of a plastic storage box, at the rear of the plot
    3. Siting of a water storage container at the front of the plot
       
  6. Closed Session Item
    Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential and sensitive nature in relation to the following:
    1. Hedge Cutting - Quotes
    2. Pavilion Rear Window Protectors - Quotes
    3. Appraisal
    4. Annual Salary Review
       
  7. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.
     
  8. Next Meeting
    Council to note that the date of the next scheduled meeting is Wednesday 20th November 2024.
  9.  

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND
Email: grimoldbyandmanbypc@outlook.com
Tel: 07887480834

To view a PDF version of the Agenda for October 2024 and its supporting papers, please click on the link below:

october-2024-v1 (lincolnshire.gov.uk)