Minutes October 2021 – Grimoldby and Manby Parish Council

MINUTES OF THE MEETING OF GRIMOLDBY AND MANBY PARISH COUNCIL

HELD AT GRIMOLDBY VILLAGE HALL

ON WEDNESDAY 20th OCTOBER 2021

Present Councillor T. Knowles (TK) (in the chair)

Councillors: M. Bruce (MB), Mrs. D. Copeland (DC), C. Fairburn (CF), Mrs. L. Knowles (LK), N. Turney (NT), T. Vamplew (TV)

Councillors not present: Mrs. E. Billings (EB) and M. Starsmore (MS),

The Clerk, Mrs. L.M. Phillips was also present. No members of the public spoke in the public forum.

Apologies for Absence
Apologies for absence were received from Cllr. MS.
Chairman’s Remarks
The Chairman remarked that Covid cases were still bad in the area and were rising. He reported that the asset transfer was still ongoing. There had been a little bit of vandalism in the Playpark, the kissing gate having been broken. This was being fixed imminently. He confirmed that 133 Afghan refugees had been placed in 3 hotels in Skegness, unbeknownst to local Councillors there but had been moved quite quickly due to substandard conditions! He stated that all of the Council’s allotments had now been rented. Wicksteed, the company asked to undertake the annual inspection of the playpark equipment were still working through a backlog and had not confirmed when they might make it to Manby. The Bus Shelter on Bulldog Crescent was in need of some attention, he and Cllr. Fairburn were to look at it.
Declaration of Interest / Dispensations
There were no declarations of interest.
Council Minutes
It was RESOLVED to approve as a correct record the Minutes of the Council Meeting held on 15th September 2021.
Finance
The Council received, noted and duly RESOLVED to authorise:
1. The Financial Report for October, showing a closing balance on 14th September 2021 of £68,232.22 which agrees to the closing balance on the bank statement issued on 14th September 2021.
2. Cheques for payment, listed on the Cheque Schedule 102021 totalling £4,010.28.
3. Cashbooks Statement of Receipts and Payments for Months 1 – 6.
4. Budget Variance Report to end Month 6.
5. The Council also agreed to hold a Finance Committee meeting on Wednesday 10th November from 8pm at the Pavilion.
Planning
1. Applications received by the Local Planning Authority
  The Council considered all current applications including those listed in the schedule (Plans_10_20_21) / ratified comments already made by the Planning Working Group and resolved as follows:
  1. N/113/ 01943/21 – 68 Carlton Park, Manby, LN11 8UG - Grimoldby and Manby Parish Council's Planning Working Group support this application but make the following observations: 1) There are no details of levels or gradients on the application drawings, and it is important that the surface material from "parking on the site with a vehicle should not exceed permitted gradients and lengths for wheelchair users". 2) The proposed side elevation differs from the front elevation on drawing GF/CP /002-07.21 due to the ridge line being lower on the elevation. The pitch and finish should be the same as that existing in order to avoid water penetration. 3) No details of the existing drainage are shown.
  2. N/067/02004/21 – Land East of Tinkle Street, LN11 8SW - Grimoldby and Manby Parish Council object to the above application for the following reasons: 1) This proposal would have only a 4.5m wide private access road to give access to the proposed development now encompassing 9 dwellings. This access way would not be to a standard to be adopted by Lincolnshire County Council, and it has sub-standard “turning facilities” only suitable for a domestic car. Two cars do not have sufficient width to pass one another in opposite directions. 2) The junction with Tinkle Street will have no radii at its junction and cause further visibility problems with vehicles already parking in front of the existing Garage. 3) Question 11 on the application form states that storm water drains would be served by a “soakaway”. This would be totally unsuitable in this area of poor water absorption in winter periods, and a full “Sustainable Drainage System” would be required with a suitable limited outlet into a maintained watercourse. 4) The access road is not suitable for emergency and refuse vehicles to enter and return from the site. No suitable refuse bins storage area at the site entrance is proposed. If this were to be close to the site entrance residents from these extra dwellings should not have to take wheely bins for that distance. 5) The “protected tree” on the pervious application will need at least a 5m clear radiused protection area around it and sevices will need to pass under the ground. These will be a foul drainage connection, water supply, gas, and electricity supplies. 6) How will the general area be lit at night? 7) Future residents would need to sign an agreement to ensure that the site access way would never be obstructed for emergency vehicles.
  3. PL/0131/21 – Manby Depot and Divisional Office, Middlegate, Manby – Support.
  4. N/113/02101/21 – Bilney House, Manby Park, LN11 8UT – Neutral.
2. Planning Decisions to Note
  The Council noted the following planning decision:
  1. N/067/01501/21 – Greystones, Northgate Lane, Grimoldby, LN11 8TG – Full planning permission granted.
Annual Governance and Accountability Return (AGAR)
1. The Council noted that the Council’s External Auditor had completed its limited assurance review of Grimoldby and Manby Parish Council for the year ended 31st March 2021. (All documents circulated by email 5/10/21 and posted on Noticeboards 29/9/21).
2. The Council noted that the Notice of Conclusion of Audit was posted on the website and noticeboards on 29/9/21 to meet legislative deadlines.
3. The Council received Section 3 – External Auditor Report and Certificate 2020/21 and noted the external auditor’s ‘Other’ comments agreeing to add to its Risk Management plan arrangements for checking.
4. The Council noted that the official period for inspection of its financial records expired on 11th August 2021.
Annual Salary Review
The Council discussed, in general terms, the Clerk’s appraisal and RESOLVED that the Clerk’s Salary should be increased by one scale point from November.
Any Other Business
Councillors had no information to exchange.
Next Meeting
The Council noted that the date of the next scheduled meeting was Wednesday 17th November 2021.

The meeting closed at 7.53pm

Signed_______________________ (Chairman) Dated_________________________