Minutes May 2021

MINUTES OF THE MEETING OF GRIMOLDBY AND MANBY PARISH COUNCIL

HELD BY TELEPHONE CONFERENCE

ON WEDNESDAY 5th MAY 2021

 

Present                                          Councillor T. Knowles (TK) (in the chair)

 

Councillors: Mrs. E. Billings (EB), Mrs. D. Copeland (DC), C. Fairburn (CF), Mrs. L. Knowles (LK), T. Vamplew (TV)

 

Councillors not present: M. Bruce (MB), M. Starsmore (MS) and Mrs. N. Turney (NT),

The Clerk, Mrs. L.M. Phillips was also present.  No members of the public spoke in the public forum.

  1. Election of Chairman
    It was proposed, seconded and RESOLVED by vote of the Council that Cllr. TK be elected Chairman of Grimoldby and Manby Parish Council to hold office until the Annual Meeting of the Council in 2022.
     
  2. Declaration of Acceptance of Office
    Cllr. TK read out the official Declaration of Acceptance of Office and it was RESOLVED that he should sign this at the earliest opportunity, witnessed by the Clerk and took the Chair.
     
  3. Election of Vice Chairman
    It was proposed, seconded and RESOLVED that Cllr. CF be elected Vice Chairman of Grimoldby and Manby Parish Council, to hold office until the Annual Meeting of the Council in 2020.
     
  4. Apologies for Absence
    Apologies for absence were received from Cllr. MS.
     
  5. Declarations of Interest / Dispensations
    There were no declarations of interest.
     
  6. Committees of the Council
    It was RESOLVED that the following committees should be re-established as committees of Grimoldby and Manby Parish Council and that their terms of reference and delegated authority should be confirmed as per the Council’s governing documents:
    1. Planning Committee
      Membership: Chairman, Cllr. MS, Vice Chairman, Cllr. TV and Cllrs. TK, CF
    2. Finance Committee
      Membership: Chairman, Cllr. Mrs. DC, Vice Chairman, Cllr. Mrs. EB and Cllrs. TK, CF
    3. Recreation Committee
      Membership: Chairman, Cllr. Mrs. LK, Vice Chairman, Cllr. Mrs. NT and Cllr. Mrs. EB
       
  7. Roles of the Council
    Council to confirm representatives to act for the Council as Young People’s Advocates and Green Champion.
     
  8. Representation on External Bodies
    It was RESOLVED that Cllr. TV should represent the Council on the Village Hall Committee.
     
  9. Council Minutes
    It was RESOLVED to approve as a correct record the Minutes of the Council Meeting held on 21st April 2021.
     
  10. Chairman’s Remarks
    The Chairman reported that he had met with the police.  PC Precious was now responsible for town and rural areas.  He only had 2 PCSO’s.  The Chairman also confirmed that he had met with the owners of Beech Grove.  He was hoping the matter would move forward soon. 
     
  11. Governance
    The Council confirmed that the following documents had been reviewed and adopted:
    1. Standing Orders were reviewed and adopted on 17th February 2021.
    2. Financial Regulations were reviewed and adopted on 17th February 2021.
    3. Code of Conduct was reviewed and adopted on 17th February 2021.
    4. Policies including all those relating to GDPR and complaints had been reviewed in year.
    5. Risk Management and Internal Control were reviewed and adopted on 17th February 2021.
       
  12. Clerk’s Delegated Powers
    It was RESOLVED to confirm delegated authority to the Clerk, as contained within Standing Orders and Financial Regulations.
     
  13. Council/Staff Membership of Other Bodies
    The Council noted that it or a member of staff was a member of the following bodies:
    1. Lincolnshire Association of Local Councils (LALC)
    2. National Association of Local Councils (NALC)
    3. The National Allotment Society
    4. Society of Local Council Clerks (SLCC)
       
  14. Asset Register
    The Council RESOLVED to confirm that its Register of Assets was reviewed and adopted on 17th February 2021.
     
  15. Insurance
    The Council noted that it’s Insurance Policy was due for renewal in June 2021 and that in 2021 the Council would enter into year 3 of a 3 year deal.  It RESOLVED to approve expenditure on renewal.
     
  16. Meetings of the Council
    The Council RESOLVED to confirm that in 2021/22 it would meet every third Wednesday of each month (except for August), Covid allowing.
     
  17. Other Annual Council Business
    The Council approved deferral of other Annual Council Business to the Council’s next meeting in June 2021.
     
  18. Finance
    The Council RESOLVED to receive, note and duly authorise:
    1. The Financial Report for May, showing a closing balance on 13/4/21 of £61,156.43 which agrees to the closing balance on the bank statement issued on 14th April 2021.
    2. The cheques listed on the Cheque Schedule 050521 – totalling £441.28.
       
  19. Planning
    1. Applications received by the Local Planning Authority
      There were no planning applications to consider.
    2. Planning Decisions to Note
      There were no planning decisions to note.
       
  20. Any Other Business
    Councillors had no information to exchange.
     
  21. Next Meeting – The Council noted that the date of the next scheduled meeting was Wednesday 23rd June 2021 but that this might be subject to change.
     

 

The meeting closed at 7.47pm

 

 

 

 

Signed_______________________ (Chairman)         Dated_________________________