Minutes March 2021

MINUTES OF THE MEETING OF GRIMOLDBY AND MANBY PARISH COUNCIL

HELD BY TELEPHONE CONFERENCE

ON WEDNESDAY 17th MARCH 2021

 

Present                                          Councillor T. Knowles (TK) (in the chair)

 

Councillors: Mrs. E. Billings (EB), M. Bruce (MB), D. Copeland, C. Fairburn (CF), Mrs. L. Knowles (LK), M. Starsmore (MS), Mrs. N. Turney (NT), T. Vamplew (TV)

 

Councillors not present: None.

The Clerk, Mrs. L.M. Phillips was also present.  No members of the public spoke in the public forum:

  1. Apologies for Absence
    There were no apologies for absence.
     
  2. Chairman’s Remarks
    The Chairman remarked that the Lancaster Inn was hoping to open as soon as possible.  ELDC have received an application for another drive in movie in August.  The WI had asked if they could use the telephone box (this would be on the next agenda).  Legislation allowing remote meetings would expire on 6th May and if not extended the Council would need to look at meeting in person again but the Council would need to ensure that this could be done safely. 
     
  3. Declarations of Interest
    There were no declarations of interest. 
     
  4. Council Minutes
    Following a vote of the Council it was resolved to approve as a correct record the Minutes of the Council Meeting held on 17th February 2021.
     
  5. Finance
    The Council received, noted and duly RESOLVED to authorise the following:
    1. The Financial Report for March, showing a closing balance on 4th February 2021 of £48,863.78 which agrees to the closing balance on the bank statement issued on 12th February 2021.  (Attached).
    2. Cheques for payment, listed on the Cheque Schedule 031721 totalling £641.28.  (Attached).

 

  1. Planning
    1. Applications received by the Local Planning Authority
      The Council considered current applications including those listed in the schedule (Plans_03_17_21) and resolved as follows?:
      1. N/067/00250/21 – Support.
      2. N/067/00276/21 – Object to this application as it feels that it is far too large to be in character with the rest of the dwellings on Hawthorne Close, and would be detrimental to the property to the north eastern side.

        The drawings do not fully show the positions of the existing site boundaries. Particularly to the boundary to the north east side, nor the rear north west side. The existing rear north western boundary would appear to show that the existing hedge is within the land owned by the neighbour situated to the left side of the applicant.

        The property is situated with access from Hawthorne Close which is a narrow, privately owned road, with access from that road. There is insufficient space for anything other than a smallish fixed axled delivery vehicle for delivery and site storage of debis and new building materials. Delivery is therefore likely to block access to the remaining 7 dwellings on each side of Hawthorne Close.

        There are no drainage details shown on the submitted drawings, and this extension will more than double the impermeable roof areas for storm water drains. Is the existing drainage system sufficient to receive this?

        There is no roof plan on the drawings for the single storey part of the extension.

        G&M PC request that ELDC officially notify all the effected occupiers of what their situation would be regarding access to their properties. 
      3. N/113/00290/21 - G&M PC would stress that the initial demolition of the existing building must be carried out within the site, and all waste materials removed prior to starting the new construction. This to enable existing users to be able to use the Lane.

        G&M PC note that the existing pond is to be removed. Will this create problems in removing rain water from the site?  ELDC will note that they are held responsible for the surface water risk. No details of the proposed drainage scheme are provided.

        G&M PC would request that a condition be attached to any approval that ELDC may grant stating that all deliveries of building materials, must be taken within the site, whilst leaving sufficient space on the frontage for delivery vehicles to stand. This to ensure that access to properties beyond the site remain fully accessible at all times. 
    2. Planning Decisions to Note
      1. N/067/02357/20 – Land Off Middlesykes Lane, Grimoldby, LN11 8TE - ELDC have granted full planning permission.
    3. Appeals
      The Council noted that an appeal had been lodged regarding N/067/01054/20 – Land at Church View, Tinkle Street, LN11 8SW.  Previous comments had been forwarded to the Planning Inspectorate.  The Council considered whether it wished to withdraw these, modify them or make further comments.  The deadline for representations is 12th April 2021.  It was RESOLVED to leave as was.
       
  2. Issues and Options Consultation
    The Council received a draft corporate response prepared by the Planning Working Group to the above and RESOLVED to authorise its submission.
     
  3. Asset Register
    The Council reviewed its Asset Register (as circulated by email on 9th March 2021) and RESOLVED to approve it with an amendment to the description of the location of two bus shelters and the removal of two noticeboards.
     
  4. Risk Management
    The Council reviewed its Risk Management arrangements (as circulated by email on 9th March 2021) and RESOLVED to approve these.  However, it was agreed that the Clerk would check whether business travel for Councillors could be included in the Council’s insurance policy and it was agreed that two Councillors should be appointed as representatives to oversee the Allotments and Pavilion.
     
  5. Internal Auditor
    The Council RESOLVED to delegate authority to the Clerk to appoint a suitably qualified internal auditor for 2020/21.
     
  6. Closed Session Items
    The Council RESOLVED to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential, commercial and third party nature in relation to:
    1. Amenity Grass Cutting
      The Council considered quotes for amenity grass cutting and resolved to appoint Glendale as its contractor for 2021/22.
    2. Village Maintenance
      The Council considered quotes for village maintenance and RESOLVED to appoint Mr. K. Towler as its contractor for 2021/22.
    3. Allotment and Football Field Grass Cutting
      The Council considered quotes for allotment and football field grasscutting and RESOLVED to appoint Glendale as its contractor for 2021/22.

       
  7. Any Other Business
    Cllr. MS reported that he had spoken to the relevant planning officer re. N/067/00141/21 and had been told that the likelihood of the Council’s requests in this case being met was slim.  Cllr. TK suggested that Cllr. MS speak to Mr. Booth and he confirmed that he would too.
    Cllr. TV enquired as to whether a digester was being moved into Manby.  Cllrs. discussed the possibility of this and how horrendous such an event would be.  Cllr. Mrs. NT asked if there was any news on Beech Grove.  Cllr. TK confirmed that he had been approached by a lady who was interested in purchasing Beech Grove, he had put her in touch with ELDC.
     

The meeting closed at 8.16pm
 

 

Signed_______________________ (Chairman)         Dated_________________________