May 2024

Grimoldby and Manby Parish Council

~ Annual Meeting ~

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend The Annual Meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 15th May 2024 in The Pavilion, Gibson Way at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

Please note that the meeting will begin at 7.30pm unless any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.  Any public, wishing to speak on an agenda item or ‘sit in’ on the meeting(s) should advise the Clerk, using the email address below, in advance.

Mrs. L.M. Phillips

Clerk

Dated this 10th Day of May 2024

AGENDA

1. Election of Chairman
   Council to receive nominations and elect the Chairman to hold office until the Annual Meeting of Grimoldby and Manby Parish Council in 2025.
    
2. Declaration of Acceptance of Office
   Chairman to sign a Declaration of Acceptance of Office.
    
3. Election of Vice Chairman
   Council to receive nominations and to elect a Vice Chairman to hold office until the Annual Meeting of Grimoldby and Manby Parish Council 2025.
    
4. Apologies for Absence
   To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
    
5. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.
    
6. Committees of the Council
   Council to resolve upon re-establishment of it’s Committees, confirm membership and terms of reference / delegated authority (as per Standing Orders).

7. Working Groups of the Council
   Council to resolve upon re-establishment of it’s Planning Working Group, confirm membership and terms of reference / delegated authority (as per Standing Orders).
    
8. Roles of the Council
   Council to confirm members to act for the Council as Recreational Representative, Young People’s Advocate and Green Champion.
    
9. Representation on External Bodies
   Council to confirm representatives on the Village Hall Committee, an external body.
   
   
    
10. Council Minutes
    To approve as a correct record the draft Minutes of the Council Meeting held on 17th April 2024 and authorise the Chairman to sign the official minutes.  (Attached).
     
11. Chairman’s Remarks
     
12. Governance
    1. Council to confirm that Standing Orders were reviewed and adopted on 20th March 2024.
    2. Council to confirm that Financial Regulations were reviewed and adopted on 20th March 2024.
    3. Council to confirm that the Code of Conduct was reviewed and adopted on 20th March 2024.
    4. Council to confirm that policies including all those relating to GDPR were reviewed in year.
    5. Council to confirm that it reviewed its arrangements for risk management and internal control on 15th November 2024.
        
13. Clerk’s Delegated Powers
    Council to confirm delegated authority to the Clerk as contained within Standing Orders and Financial Regulations.
     
14. Council/Staff Membership of Other Bodies
    Council to note that it or a member of staff is a member of the following bodies:
    1. Lincolnshire Association of Local Councils (LALC)
    2. National Association of Local Councils (NALC)
    3. The National Allotment Society
    4. Society of Local Council Clerks (SLCC)
        
15. Asset Register
    Council to confirm that its Register of Assets was reviewed and adopted on 20th March 2024.
     
16. Insurance
    Council to note that in June 2024 it will enter year 3 of it’s 3 year Insurance Policy. 
     
17. Meetings of the Council
    Council to confirm that in 2024 it will endeavour to meet every third Wednesday of each month (except for August). 
     
18. Other Annual Council Business
    Council to approve deferral of other Annual Council Business to the Council’s next meeting in June 2024.
     
19. Finance
    To receive, note and duly resolve to authorise:
    1. The Financial Report for May, showing a closing balance on 31st March 2024 of £80,842.76 which agrees to the closing balance on the bank statement issued on 12th April 2024.  (Attached).
    2. The cheques listed on the Cheque Schedule 051524 – totalling £2,885.49.  (Attached).
    3. 2023/24 Draft Accounts.  (Attached).
    4. 2023/24 Cashbook to 31st March 2024.  (Attached).
        
20. Planning
    1. Applications received by the Local Planning Authority
       To consider current applications including those listed in the schedule (Plans_05_15_24) / ratify comments already made by the Planning Working Group. (Attached).
    2. Planning Decisions to Note
       Council to note any planning decisions received:
       1. N/067/02461/23 – The Hollies, Northgate Lane, Grimoldby, LN11 8TG – Full Planning Permission
           
21. Allotments
    Council to consider correspondence from allotment holders for permissions on their plots. 
     
22. Grants
    Council to consider a grant application form from the Village Hall and resolve upon the way forward.
     
23. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.
     
24. Next Meeting - Council to note that the date of the next scheduled meeting is Wednesday 19th June 2024.

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND
Email: grimoldbyandmanbypc@outlook.com
Tel: 01507 824298 or 07887480834

To view a PDF version of the agenda and supporting papers for 15th May 2024 please click on the link below:

may-2024 (lincolnshire.gov.uk)