May 2023

GRIMOLDBY AND MANBY PARISH COUNCIL

~ Annual Meeting ~

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend The Annual Meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 17th May 2023 in The Pavilion, Gibson Way at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

 

Please note that the meeting will begin at 7.30pm UNLESS any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.  Any public, wishing to speak on an agenda item or ‘sit in’ on the meeting(s) should advise the Clerk, using the email address below, in advance.

Lynda Phillips Signature

Mrs. L.M. Phillips

Clerk

Dated this 12th Day of May 2023

AGENDA

  1. Election of Chairman
    Council to receive nominations and elect the Chairman to hold office until the Annual Meeting of Grimoldby and Manby Parish Council in 2024.
     
  2. Declaration of Acceptance of Office
    Chairman to sign a Declaration of Acceptance of Office.
     
  3. Election of Vice Chairman
    Council to receive nominations and to elect a Vice Chairman to hold office until the Annual Meeting of Grimoldby and Manby Parish Council 2023.
     
  4. Declarations of Acceptance of Office
    To note the receipt of signed Declarations of Acceptance of Office from all Councillors prior to the commencement of the meeting. 
     
  5. Apologies for Absence
    To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
     
  6. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.
     
  7. Co-option
    Council to consider applications received, in accordance with its Co-option Policy, and resolve upon the co-option of candidates onto Grimoldby and Manby Parish Council.

 

  1. Committees of the Council
    Council to resolve upon re-establishment of it’s Committees, confirm membership and terms of reference / delegated authority (as per Standing Orders).

 

  1. Working Groups of the Council
    Council to resolve upon re-establishment of it’s Planning Working Group, confirm membership and terms of reference / delegated authority (as per Standing Orders).

     
  2. Roles of the Council
    Council to confirm members to act for the Council as Recreational Representative, Young People’s Advocate and Green Champion.
     
  3. Representation on External Bodies 
    Council to confirm representatives on the Village Hall Committee, an external body.
     
  4. Council Minutes
    To approve as a correct record the draft Minutes of the Council Meeting held on 19th April 2023 and authorise the Chairman to sign the official minutes.  (Attached).
     
  5. Chairman’s Remarks 
     
  6. Governance
    1. Council to confirm that Standing Orders were reviewed and adopted on 15th March 2023.
    2. Council to confirm that Financial Regulations were reviewed and adopted on 15th March 2023.
    3. Council to confirm that the Code of Conduct was reviewed and adopted on 15th March 2023.
    4. Council to confirm that policies including all those relating to GDPR have been reviewed in year.
    5. Council to confirm that it reviewed its arrangements for risk management and internal control on 15th March 2023.
       
  7. Clerk’s Delegated Powers
    Council to confirm delegated authority to the Clerk as contained within Standing Orders and Financial Regulations.
     
  8. Council/Staff Membership of Other Bodies
    Council to note that it or a member of staff is a member of the following bodies:
    1. Lincolnshire Association of Local Councils (LALC)
    2. National Association of Local Councils (NALC)
    3. The National Allotment Society
    4. Society of Local Council Clerks (SLCC)
       
  9. Asset Register
    Council to confirm that its Register of Assets was reviewed and adopted on 15th March 2023.
     
  10. Insurance
    Council to note that in June 2023 it will enter year 2 of it’s 3 year Insurance Policy.  
     
  11. Meetings of the Council
    Council to confirm that in 2023 it will endeavour to meet every third Wednesday of each month (except for August).  
     
  12. Other Annual Council Business
    Council to approve deferral of other Annual Council Business to the Council’s next meeting in June 2022.
     
  13. Finance
    To receive, note and duly resolve to authorise:
    1. The Financial Report for May, showing a closing balance on 12th April 2023 of £85,200.88 which agrees to the closing balance on the bank statement issued on 14th April 2023.  (Attached).
    2. The cheques listed on the Cheque Schedule 051723 – totalling £2,433.51.  (Attached).
    3. 2022/23 Draft Accounts.  (Attached).
    4. 2022/23 Cashbook to 31st March 2023.  (Attached).



       
  14. Planning
    1. Applications received by the Local Planning Authority
      To consider current applications including those listed in the schedule (Plans_05_17_23) / ratify comments already made by the Planning Working Group. (Attached).
    2. Planning Decisions to Note
      Council to note any planning decisions received:
      1. N/067/00411/23 – Green Acre, Middlesykes Lane, Grimoldby, LN11 8TJ – Full Planning Permission

 

  1. Tennis Court Goal Posts
    Council to note that the goal posts at the Play Park have been vandalised and the matter has been reported to the Police.  Council to resolve upon whether it wishes to claim on its insurance.
     
  2. LALC Management Committee
    Council to consider nominating a representative to sit on the LALC Management Committee.
     
  3. Play Park
    Council to receive revised quote for work to the ramp at the Play Park and resolve upon the way forward.
     
  4. Allotments
    Following reports of damage to a storage box within the allotments, Council to consider taking action to deter intruders.
     
  5. Grants
    Council to consider a grant application form from the Grimoldby Cricket Club and resolve upon the way forward. 
     
  6. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.
     
  7. Next Meeting - Council to note that the date of the next scheduled meeting is Wednesday 21st June 2023. 

 

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND
Email: grimoldbyandmanbypc@outlook.com
Tel: 01507 824298 or 07887480834

 

To view a PDF of the agenda and its supporting documents please click the following link:

https://grimoldby-manby.parish.lincolnshire.gov.uk/downloads/download/50/may-2023-annual-meeting-agenda?downloadID=50