May 2022

Grimoldby and Manby Parish Council

~ Annual Meeting ~

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend The Annual Meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 18th May 2022 in Grimoldby and Manby Village Hall at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

Please note that the meeting will begin at 7.30pm unless any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.  Any public, wishing to speak on an agenda item or ‘sit in’ on the meeting(s) should advise the Clerk, using the email address below, in advance.

Mrs. L.M. Phillips

Clerk

Dated this 13th Day of May 2022

AGENDA

1. Election of Chairman
   Council to receive nominations and elect the Chairman to hold office until the Annual Meeting of Grimoldby and Manby Parish Council in 2023.
    
2. Declaration of Acceptance of Office
   Chairman to sign a Declaration of Acceptance of Office.
    
3. Election of Vice Chairman
   Council to receive nominations and to elect a Vice Chairman to hold office until the Annual Meeting of Grimoldby and Manby Parish Council 2023.
    
4. Apologies for Absence
   To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
    
5. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.

6. Committees of the Council
   Council to resolve upon re-establishment of it’s Committees, confirm their Chairmen, Vice Chairmen, terms of reference / delegated authority (as per Standing Orders) and members.
    
7. Roles of the Council
   Council to confirm representatives to act for the Council as Young People’s Advocates and Green Champion.
    
8. Representation on External Bodies
   Council to confirm representatives on the Village Hall Committee, an external body.
    
9. Council Minutes
   To approve as a correct record the draft Minutes of the Council Meeting held on 20th April 2022 and authorise the Chairman to sign the official minutes.  (Attached).
    
10. Chairman’s Remarks
     
11. Governance
    1. Council to confirm that Standing Orders were reviewed and adopted on 16th February 2022.
    2. Council to confirm that Financial Regulations were reviewed and adopted on 16th February 2022
    3. Council to confirm that the Code of Conduct was reviewed and adopted on 16th February 2022
    4. Council to confirm that policies including all those relating to GDPR have been reviewed in year.
    5. Council to confirm that it reviewed its arrangements for risk management and internal control on 16th March 2022.
        
12. Clerk’s Delegated Powers
    Council to confirm delegated authority to the Clerk as contained within Standing Orders and Financial Regulations.
     
13. Council/Staff Membership of Other Bodies
    Council to note that it or a member of staff is a member of the following bodies:
    1. Lincolnshire Association of Local Councils (LALC)
    2. National Association of Local Councils (NALC)
    3. The National Allotment Society
    4. Society of Local Council Clerks (SLCC)
        
14. Asset Register
    Council to confirm that its Register of Assets was reviewed and adopted on 16th March 2022.
     
15. Insurance
    Council to note that in June 2022 it’s 3 year Insurance Policy will be due for renewal. 
     
16. Meetings of the Council
    Council to note that it confirmed on 20th April 2022 that in 2022 it would meet every third Wednesday of each month (except for August).  However, the Village Hall have written to request that the Council once again consider changing its meeting night or that it use the back room of the Village Hall.  Council to be read a letter and resolve upon the way forward.
     
17. Other Annual Council Business
    Council to approve deferral of other Annual Council Business to the Council’s next meeting in June 2022.
     
18. Finance
    To receive, note and duly resolve to authorise:
    1. The Financial Report for May, showing a closing balance on 12th April 2022 of £72,042.23 which agrees to the closing balance on the bank statement issued on 14th April 2022.  (Attached).
    2. The cheques listed on the Cheque Schedule 051821 – totalling £1,725.91.  (Attached).
    3. 2021/22 Draft Accounts.  (Attached).
    4. 2021/22 Cashbook to 31st March 2022.  (Attached).
        
19. Planning
    1. Applications received by the Local Planning Authority
       To consider current applications received.
    2. Planning Decisions to Note
       Council to note any planning decisions received:
       1. N/113/00480/22 – Land at Church Lane, Manby – Refusal of Outline Planning Permission.
    3. Pipeline
       Cllr. TV to give an update.
        
20. Asset Transfer
    Council to receive documentation and resolve upon the way forward.
     
21. Village Maintenance
    Council to receive an update and agree on the way forward.
     
22. Gatehouse
    Council to receive an update and consider the way forward.
     
23. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.
     
24. Next Meeting - Council to note that the date of the next scheduled meeting is Wednesday 15th June 2022.

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND
Email: grimoldbyandmanbypc@outlook.com
Tel: 01507 824298 or 07887480834

To view a pdf version of the agenda and supporting papers for May 2022 please click the link below:

may-2022-annual-council-meeting-agenda-and-supporting-papers (lincolnshire.gov.uk)