Lphillips – Grimoldby and Manby Parish Council

June 2022 Agenda

GRIMOLDBY AND MANBY PARISH COUNCIL

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend a meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 15th June 2022 in Grimoldby Village Hall at 7.30pm. The business to be dealt with at the meeting is listed in the agenda below.

Please note that the meeting will begin at 7.30pm unless any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.

Any public wishing to speak, on an agenda item or “sit in” on the meeting please contact the Clerk, using the email address below, in advance to discuss attendance arrangements. If possible, please provide written representation rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Clerk

Dated this 10th Day of June 2022

AGENDA

Apologies for Absence
To note apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
Chairman’s Remarks
Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests. Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.
Council Minutes
To approve as a correct record the draft Minutes of the Council Meeting held on 18th May 2022 and authorise the Chairman to sign the official minutes. (Attached).
Annual Grimoldby and Manby Parish Meeting 2021/22 Draft Minutes
Council to receive the above and discuss any proposals made by members of the public. (Attached).
Co-option
In accordance with its co-option policy (attached), Council to consider applications from members of the public who wish to join the Council and resolve upon the way forward.

Please note the Council may need to move into Closed Session during this item.
Finance
To receive, note and duly resolve to authorise:
1. The Financial Report for June, showing a closing balance on 5th May 2022 of £71,270.98 which agrees to the closing balance on the bank statement issued on 13th May 2022. (Attached).
2. Cheques for payment, listed on the Cheque Schedule 061522 totalling £3,536.01. (Attached).
3. 2021/22 Final Accounts. (Attached).
Annual Governance and Accountability Return (AGAR) 2021/22
1. To receive and note the report of the internal auditor.
2. To approve completion of the Annual Governance Statement (Section 1 of the AGAR) for the financial year 2021/22 by the addition of ticks against ‘Yes’ in boxes 1 to 8, except for box 9 where ‘N/A’ should be entered and authorise signing by the Chairman and the Clerk.
3. To consider and approve the Accounting Statements (Section 2 of the AGAR) for the financial year 2021/22 as certified by the RFO and authorise signing by the Chairman.
4. To note that the period for the exercise of public rights must include the first 10 working days of July, must be at least 30 consecutive working days long, must commence as soon as possible after approval of the AGAR and with this in mind, approve that the period for the exercise of public rights should be set from Thursday 16th June 2022 to Wednesday 27th July 2022.
Planning
1. Applications received by the Local Planning Authority
  To consider current applications including those listed in the schedule (Plans_06_15_22) / ratify comments already made by the Planning Working Group. (Attached).
2. Planning Decisions to Note
  1. Planning application N/067/00633/22 Land at Church View, Tinkle Street, Grimoldby, LN11 8SW has been granted full planning permission by ELDC.
3. Enforcement Notifications
  1. Land adjacent Pennygate, Middlesykes Lane, Grimoldby – Beach of condition 27 on planning ref N/067/02441/15 concerning the occupancy of dwellings prior to the completion of the passing place.
Review of Policies and Procedures
Council to note that the following have been reviewed, where changes have been made to anything but the date of review those are attached. Other policies are available from the Clerk, if required. Council to approve continued use:
1. General Data Protection
  1. Data Protection Policy – no changes
  2. Subject Access Requests Policy – no changes
  3. Social Media and Electronic Communication Policy – no changes
  4. Secure Disposal of Information Policy – no changes
  5. Retention of Documents Policy – no changes
  6. General Privacy Notice – attached
  7. Staff and Councillor Privacy Notice – attached
  8. Information Security Incident Policy – no changes
2. Complaints Procedure – no changes
3. Policy on Handling of Freedom of Information Requests – no changes
4. Co-option Policy – no changes
Playpark Inspection
Council to resolve to delegate authority to the Clerk to make the necessary arrangements for the above and approve expenditure.
Platinum Jubilee Commemoration
Council to note that a further £1,000 funding has been obtained from ELDC to spend on the above. Council to consider using this money to rename the playpark on Carlton Road in honour of the Platinum Jubilee, have all of the equipment repainted and purchase a commemorative bench for use therein.
Any Other Business
Councillors to exchange information, if required. Please note, no decisions may lawfully be taken during this item.
Next Meeting
Council to note that the date of the next scheduled meeting is Wednesday 21st July 2021.

Please click the link below to view the agenda for June 2022 and supporting papers in PDF format:

june-2022-agenda (lincolnshire.gov.uk)

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND
Email: grimoldbyandmanbypc@outlook.com
Tel: 07887480834