February 2024

Grimoldby and Manby Parish Council

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend a meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 21st February 2024 in The Pavilion, Gibson Way, Manby at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

Please note that the meeting will begin at 7.30pm unless any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.

Any public wishing to speak, on an agenda item or “sit in” on the meeting please contact the Clerk, using the email address below, in advance to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Clerk

Dated this 16th Day of February 2024

AGENDA

1. Apologies for Absence
   To note apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
    
2. Chairman’s Remarks
    
3. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.
    
4. Council Minutes
   To approve as a correct record the draft Minutes of the Council Meeting held on 17th January 2024 and authorise the Chairman to sign the official minutes.
    
5. Finance
   To receive, note and duly resolve to authorise:
   1. The Financial Report for February, showing a closing balance on 10th January 2024 of £79,867.05 which agrees to the closing balance on the bank statement issued on 12th January 2024.  
   2. Cheques for authorisation, listed on the Cheque Schedule 022124 totalling £788.21.
       
6. Planning
   1. Applications received by the Local Planning Authority
      To consider current applications including / ratify comments already made by the Planning Working Group.  NB at the time of printing no planning applications had been received.
   2. ELDC Planning Decisions to Note
      1. N/113/02160/23 – Ash Grove, 13 Canberra Crescent, Manby, LN11 8TU – ELDC has granted full planning permission.
          
7. Proposed Work To Trees
   Council to consider the following proposed work to trees:
   1. Location: Linden Lea, 1 Church Lane, Manby.  Proposals: T15 - Lime - (T1 on plan) 1. Remove basal and epicormic growth on the main stems to the lowest primary branches at a height of 6.1m, to a diameter not exceeding 4cm. 2. Crown thin by 25% removing branches less than 4cm.  T18 - Lime - (T2 on plan) 1. Reduce in height to leave a stem 5m tall and manage as a pollard. 2. Remove basal and epicormic growth along both stems.  T19 - Lime - (T3 on plan) 1. Remove basal and epicormic growth on the main stems to the lowest primary branches at a height of 6.3m, to a diameter not exceeding 4cm. 2. Crown thin by 25% removing branches less than 4cm.  Reasons: T15 - 1. To clear the road and the garden. 2. To increase light to the garden whilst retaining the height and shape of the tree. T18 - 1. To retain the tree whilst reducing the risk of failure. 2. To clear the driveway, garden and road.  T19 - 1. To clear the road and the garden. 2. To increase light to the garden whilst retaining the height and shape of the tree.
       
8. National Grid Electricity Transmission – Grimsby to Walpole
   Following receipt of information on the above Council to receive a copy of the Consultation Questionnaire and resolve:
   1. On a corporate response to this; and
   2. Whether to leaflet drop every household in Grimoldby and Manby with a flyer outlining the above plans, where to find more information, what to do and the deadline for responses.
       
9. Football Field Grass Cutting
   Council to consider an offer from Manby FC regarding the above and resolve upon the way forward.
    
10. Flood Forum
    Council to note that Victoria Atkins MP will be hosting a Flood Forum on 1st March 2024 between 1pm and 2.30pm.  Details can be found by typing the following into your internet browser: https://www.victoriaatkins.org.uk/news/flood-forum-1-march-2024 Councillors to disseminate this information to parishioners who may wish to attend.  There will be representatives at the meeting from the Environment Agency, the Internal Drainage Board and LCC.
     
11. Planning Application Consultations from LCC
    Council to note that LCC are changing their processes in view of recent changes to the Governments Planning Guarantee and it will no longer accept a response if it is not received within the statutory consultation period.  Instead, it will assume that the Council has no response to make.  Any requests for an extension of time will be agreed in writing by the case officer.  If the case officer does not respond or agree a request in writing then it should not be assumed that the request has been granted.
     
12. Disclaimer Signs
    Further to previous resolution, Council to note that as per Financial Regulations the Clerk and the Chairman have agreed wording for and sought suppliers for the above. Council to approve the details.
     
13. Closed Session Items
    Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential and sensitive nature in relation to the following:
    1. Village Maintenance
       Council to consider applications from contractors for the above and resolve upon who to appoint as its contractor for 2024/25.
    2. Amenity Grass Cutting
       Council to receive quotes for the above and resolve upon who to appoint as its contractor for 2024/25.
        
14. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.
     
15. Next Meeting
    Council to note that the next scheduled meeting of Grimoldby and Manby Parish Council will take place on 20th March 2024.

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND
Email: grimoldbyandmanbypc@outlook.com
Tel: 07887480834

To view a PDF version of the agenda for February 2024 and supporting papers please click the following link:

agenda-for-february-2024 (lincolnshire.gov.uk)