Agenda for October 2023

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend a meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 18th October 2023 in The Pavilion, Gibson Way, Manby at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

Please note that the meeting will begin at 7.30pm unless any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.

Any public wishing to speak, on an agenda item or “sit in” on the meeting please contact the Clerk, using the email address below, in advance to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Clerk

Dated this 13th Day of October 2023

AGENDA

1. Apologies for Absence
   To note apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
    
2. Chairman’s Remarks
    
3. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.
    
4. Council Minutes
   To approve as a correct record the draft Minutes of the Council Meeting held on 20th September 2023 and authorise the Chairman to sign the official minutes.  (Attached).
    
5. Finance
   To receive, note and duly resolve to authorise:
   1. The Financial Report for October, showing a closing balance on 1st September 2023 of £76,257.33 which agrees to the closing balance on the bank statement issued on 14th September 2023.
   2. Cheques for payment, listed on the Cheque Schedule 101823 totalling £3,553.14.
   3. Council to agree on the arrangements for a Finance Committee Meeting (possibly Wednesday 1/11/23 from 6pm at the Pavilion).

6. Planning
   1. Applications received by the Local Planning Authority
      To consider current applications including those listed in the schedule (Plans_10_18_23) / ratify comments already made by the Planning Working Group. (Attached).
   2. Planning Decisions
      To note all planning decisions received from ELDC.:
      1. N/113/01247/23 – Lynx House, Manby Park – ELDC has refused planning permission.
      2. N/113/01248/23 – Lynx House, Manby Park – ELDC has refused Listed Building Consent.
   3. Temporary Traffic Restrictions
      At the time of printing their were none.

7. Proposed Work to Trees
   Council to consider the following proposed work to trees:
   1. Location: Linden Lea, 1 Church Lane, Manby – Proposal: T15 – Lime – (T3 on plan) – Reduce from 21m to a finished height of approx. 15m to previous pollard points to keep flowing lines.  Remove lower epicormic growth to 5.2m for highway clearance.  T18 – Lime – (T2 on plan) – Reduce from approx. 18m to a finished height of approx. 13m to previous pollard points to keep flowing lines.  Remove lower epicormic growth to 5.2m for highway clearance.  T19 – Lime – (T1 on plan) – Reduce from 21m to a finished height of approx. 15m to previous pollard points to keep flowing lines.  Remove lower epicormic growth to 5.2m for highway clearance. 
       
8. Annual Governance and Accountability Return (AGAR)
   1. Council to note that the Council's External Auditor has completed its limited assurance review of Grimoldby and Manby Parish Council for the year ended 31st March 2023. (All documents circulated by email 02/10/23 and posted on Noticeboards 30/9/23).
   2. Council to note that the Notice of Conclusion of Audit was posted on the website and noticeboards on 30/9/22 to meet legislative deadlines.
   3. Council to receive Section 3 - External Auditor Report and Certificate 2022/23, note the external auditor's comments and resolve upon any action that should be taken, if any required.  (Circulated by email 02/10/23).
   4. Council to note that a change has been made to the Practitioners’ Guide 2023 which is mandatory for the 2023/24 period.  Paragraph 1.26 relates to the requirements in relation to Assertion 3 and states “Email Management - every authority should have an email account that belongs to the council and to which the council has access – this ideally would be a .gov.uk or .org.uk address or could be an address linked to the council website”.  In order to answer yes to Assertion 3 on the 23/24 Governance Statement the local authority should ensure that it has an email address that complies with this requirement and if it does not already it should do so urgently.
       
9. Internal Auditor
   Council to approve appointment of a suitably qualified internal auditor for 2023/24.
    
10. Closed Session Item
    Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential and sensitive nature in relation to Personnel:
    1. Appraisal
    2. Annual Salary Review
        
11. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.
     
12. Next Meeting
    Council to note that the date of the next scheduled meeting is Wednesday 15th November 2023.

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND
Email: grimoldbyandmanbypc@outlook.com
Tel: 07887480834

Please click on the link below to view a pdf of the agenda for October 2023 and supporting documents.

https://grimoldby-manby.parish.lincolnshire.gov.uk/downloads/file/68/agenda-for-october-2023