Agenda November 2024

Agenda for November 2024

Grimoldby and Manby Parish Council

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend a meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 20th November 2024 in The Pavilion, Gibson Way, Manby at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

Please note that the meeting will begin at 7.30pm unless any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.

Any public wishing to speak, on an agenda item or “sit in” on the meeting please contact the Clerk, using the email address below, in advance to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Lynda Phillips SignatureMembers of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Clerk

Dated this 15th Day of November 2024

AGENDA

  1. Apologies for Absence
    To note apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
     
  2. Chairman’s Remarks
     
  3. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.
     
  4. Council Minutes
    To approve as a correct record the draft Minutes of the Council Meeting held on 16th October 2024 and authorise the Chairman to sign the official minutes.
     
  5. Committee Minutes
    1. To confirm receipt of the minutes and adopt the resolutions contained therein of the Finance Committee Meeting held on 3rd November 2023.
    2. To receive for information the draft notes of the Finance Committee Meeting of 6th November 2024.
       
  6. Finance
    To receive, note and duly resolve to authorise:
    1. The Financial Report for November, showing a closing balance on 7th October 2024 of £89,206.92. which agrees to the closing balance on the bank statement issued on 14th October 2024.  
    2. Cheques for authorisation, listed on the Cheque Schedule 112024 totalling £2,723.97.

 

  1. Planning
    1. Applications received by the Local Planning Authority
      To consider current applications including those listed in the schedule (Plans_11_20_24) / ratify comments already made by the Planning Working Group.
    2. ELDC Planning Decisions to Note
      1. N/067/01294/24 – Tree Tops, Eastfield Lane, Grimoldby – ELDC has granted Full Planning Permission.
    3. Temporary Traffic Restrictions
      At the time of printing there were none.
    4. Proposed Work to Trees
      Council to consider the following proposed work to trees:
      1. Location: 29 Tinkle Street.  Proposal: A6 - Several Ash, Beech, Elm, Oak, Scots Pine, Sycamore And Willow Trees In A.006 - G002 on plan (English Elm) reduce to 4m stem as standing habitat stem due north. T003 on plan (Beech) raise lower branch over the footpath to provide 3m clearance and target prune around amenity wire for 0.5m clearance from footpath, road, street light and amenity wire. T004 on plan (Sycamore) crown lift to 3m over footpath and target prune around amenity wire for a clearance of 0.5m for clearance of footpath, overhead wires and road. T010 on plan (Flowering Cherry) remove tree to near ground level due to multiple cavities, decay and leaning towards neighbouring patio area, to avoid damage to neighbouring property. T015 on plan (Sycamore) reduce height by 1-1.5 m to 16m, and reduce lateral branch due north by 1.5m. Due south branches; reduction of 3m to reduce sail risk and reshape. Tree spread is currently 12m, suggesting a reduction to 7.5m in total. Remove deadwood exceeding 40mm diameter and tidy previous pruning stubs to B. S. T021 on plan (Sycamore) reduce to allow 1.5m clearance from property roof line to avoid damage to residential property. Reason: A6 – As per proposals.
      2. Location: Land adjacent Grimoldby Cricket Club.  Proposal: G26 - Group Consisting Of 4 Ash - Second tree from the west (marked on site) reduce to a 6m high pollard.  Reasons: G26 - Extensive basal decay and Inonotus hispidus present.
         
  2. Local Government Pay Claim 2024/25
    Council to note that agreement has now been reached on the above and as agreed at the October meeting this has been implemented from 1st April 2024, in line with NALC recommendations.
     
  3. Risk Management
    Council to receive a recommendation from the Finance Committee to approve the Risk Register.  (To be tabled).
     
  4. Village Maintenance
    Council to receive a recommendation from the Finance Committee that in 2025/26 Village Maintenance work be re-evaluated, as per new draft schedule (to be tabled), hours being averaged out over the year, invoiced monthly and the works being awarded under new terms. 
     
  5. Finance Policies for Adoption
    Council to receive a recommendation from the Finance Committee that the attached draft Investment Policy and draft Reserves Policy be approved for use. 
     
  6. Budget 2025/26 / Precept Approval
    Council to note that the Finance Committee considered draft budget proposals for 2025/26 on 6th November 2024 alongside the Earmarked Reserve Report.  It noted current year spend, projections and the condition of its reserves.  Council to receive a recommendation from the Finance Committee that:
    1. The Earmarked Reserves Report be approved.
    2. The draft budget 25/26 be approved.
    3. A precept of £21,634.00 be levied in 2025/26 which equates to a 7% increase on 2024/25 and an annual cost to a band d ratepayer of £32.92.  However, it should be noted that these calculations are based on 2024/25 tax base figures and should decrease slightly when current tax base figures are released. 
    4. Council to delegate authority to the Clerk to complete the necessary forms and submit to ELDC, the Collection Authority.
       
  7. Sexual and General Harassment
    Following the introduction of new legislation which places greater responsibilities and legal requirements on all Employers (which includes each individual Councillor), to take proactive steps to prevent Sexual Harassment at Work.  Councillors to receive a draft policy in relation to the above for approval.  Council to note that annually Councillors will be asked to attend training and sign a document to confirm that they have received, read, understood and will abide by the policy. 
     
  8. Town and Parish Council Scrutiny Survey
    Councillors to receive details of the above and resolve upon whether it wishes to make a corporate response and if so when and how or allow councillors to complete the survey individually. 
     
  9. Lloyds Bank, Application for Online for Business
    Further to circulation by email on 15th November of the above.  Council to authorise signature and submission.
     
  10. Bins
    Council to consider installation of the fourth bin previously considered on the corner of Amelia Wood Way.
     
  11. Next Meeting
    Council to consider arrangements for its December meeting.
     
  12. Closed Session Items
    Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a third party, commercial and confidential nature in relation to the Jet Provost Village Sign.
     
  13. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND
Email: grimoldbyandmanbypc@outlook.com
Tel: 07887480834

Please click on the link below to view a pdf of the agenda for November 2024 and supporting papers.

agenda-for-november-2024