Agenda November 2023

Agenda for November 2023

GRIMOLDBY AND MANBY PARISH COUNCIL

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend a meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 15th November 2023 in The Pavilion, Gibson Way, Manby at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

Please note that the meeting will begin at 7.30pm unless any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.

Any public wishing to speak, on an agenda item or “sit in” on the meeting please contact the Clerk, using the email address below, in advance to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Lynda Phillips SignatureMembers of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Clerk

Dated this 10th Day of November 2023

AGENDA

  1. Apologies for Absence
    To note apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
     
  2. Chairman’s Remarks
     
  3. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.
     
  4. Council Minutes
    To approve as a correct record the draft Minutes of the Council Meeting held on 18th October 2023 and authorise the Chairman to sign the official minutes.
     
  5. Committee Minutes
    1. To confirm receipt of the minutes and adopt the resolutions contained therein of the Finance Committee Meeting held on 2nd November 2022.
    2. To receive for information the draft notes of the Finance Committee Meeting of 3rd November 2023.
       
  6. Finance
    To receive, note and duly resolve to authorise:
    1. The Financial Report for November, showing a closing balance on 13th October 2023 of £86,454.57. which agrees to the closing balance on the bank statement issued on 13th October 2023.  
    2. Cheques for authorisation, listed on the Cheque Schedule 111523 totalling £1,119.75.
       
  7. Planning
    1. Applications received by the Local Planning Authority
      To consider current applications including those listed in the schedule (Plans_11_15_23) / ratify comments already made by the Planning Working Group.
    2. ELDC Planning Decisions to Note
      1. N/11/01477/23 – Bowen House, Manby Park – ELDC has granted Listed Building Consent.
      2. N/113/01478/23 – Bowen House, Manby Park – ELDC has granted Full Planning Permission.
      3. N/113/01779/23 – The Gatehouse, Manby Park – ELDC has granted Full Planning Permission.
    3. Temporary Traffic Restrictions
      At the time of printing there were none.
       
  8. Proposed Work to Trees
    Council to consider the following proposed work to trees:
    Location: 37 Tinkle Street.  Proposal: A6 – Several Ash, Beech, Elm, Oak, Scots Pine, Sycamore and Willow Trees in A.006 – Ash marked on plan – fell.  Reason: A6 – Ash Dieback.
     
  9. Local Government Pay Claim 2023/24
    Council to note that agreement has now been reached on the above and agree that it be implemented from 1st April 2023 as soon as possible, in line with NALC recommendations.
     
  10. Village Maintenance
    Council to receive a recommendation from the Finance Committee that in the absence of village maintenance work being undertaken by the appointed contractor in 2023/24, the Council should look to have some work undertaken by another contractor as an emergency measure in order to keep on top of some areas. 
     
  11. Risk Management
    Council to receive a recommendation from the Finance Committee to approve the attached Risk Register.
     
  12. Village Maintenance
    1. Council to receive a recommendation from the Finance Committee that in 2024/25 Village Maintenance work be re-evaluated, as per new draft schedule, hours being averaged out over the year, invoiced monthly and the works being awarded under new terms. 
       
  13. Budget 2024/25 / Precept Approval
    1. Council to note that the Finance Committee considered draft budget proposals for 2024/25 on 3rd November 2023 alongside the Finance Monitoring Report.  It noted current year spend, projections and the condition of its reserves.  Noting that the general reserve contains the funds needed for all day to day costs and that it also held a surplus for expenditure, which exceeded that budgeted for, and which could be used for unexpected costs or in an emergency.  At 30th September the General Reserve stood at £58,818.49.  £8,806.86 of which was expected to be spent on day to day expenditure in the six months to 31st March 2024.  That would leave £50,011.63 surplus, 50% of which was held to cover the Council’s running costs for 12 months, which is recommended practice, should an eventuality arise whereby, for instance, the District Council were unable to pay over the precept. That would leave an actual surplus of £25,005.81 to cover the Council in the event of an unexpected event or emergency such as the tennis courts requiring resurfacing or the fence around the tennis courts requiring replacing or the playpark equipment requiring total renewal or extensive roof repairs being required at the Pavilion. The Committee also examined each earmarked reserve individually to confirm its purpose, need and balance.  It also discussed arrangements regarding Village Maintenance.
    2. Council to consider draft budget and receive a recommendation from the Finance Committee to consider making a precept request for 2024/25 of £20,282.94 which equates to a 10% decrease on 2023/24 and an annual cost to a band d ratepayer of £31.25. (Council to note that these calculations are based on 2023/24 tax base figures and should decrease further when current tax base figures are released).  
    3. Council to delegate authority to the Clerk to complete the necessary forms and submit to ELDC, the Collection Authority.
       
  14. Amenity Grasscutting
    Council to resolve to renew its agreement with LCC regarding amenity grasscutting in 2024/25.
     
  15. Membership of SLCC
    Council to approve renewal of Clerk’s membership with the Society of Local Council Clerks.
     
  16. Next Meeting
    Council to consider arrangements for its December meeting.
     
  17. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND
Email: grimoldbyandmanbypc@outlook.com
Tel: 07887480834

agenda-and-supporting-papers-for-november-2023 (lincolnshire.gov.uk)