Agenda for June 2024

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend a meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 19th June 2024 in The Pavilion, Gibson Way, Manby at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

Please note that the meeting will begin at 7.30pm unless any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.

Any public wishing to speak, on an agenda item or “sit in” on the meeting please contact the Clerk, using the email address below, in advance to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Clerk

Dated this 14th Day of June 2024

AGENDA

1. Apologies for Absence
   To note apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
    
2. Chairman’s Remarks
    
3. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.
    
4. Council Minutes
   To approve as a correct record the draft Minutes of the Council Meeting held on 15th May 2024 and authorise the Chairman to sign the official minutes.
    
5. Annual Grimoldby and Manby Parish Meeting 2023/24 Draft Minutes
   Council to receive the above and discuss any proposals made by members of the public.
    
6. Co-option
   To receive written applications for the office of Parish councillor and to Co-opt a candidate to fill the existing vacancy.
    
7. Finance
   To receive, note and duly resolve to authorise:
   1. The Financial Report for June, showing a closing balance on 7th May 2024 of £89,710.88 which agrees to the closing balance on the bank statement issued on 12th May 2024.
   2. Cheques for payment, listed on the Cheque Schedule 061924 totalling £1,889.31.
   3. 2023/24 Final Accounts.
       

Members of the public should note that the following item may go into closed session.

8. Allotments
   To consider correspondence / requests for permissions from Allotment Holders and resolve upon the way forward.
    
9. Annual Governance and Accountability Return (AGAR) 2023/24
   1. To receive and note the report of the internal auditor.
   2. To approve completion of the Annual Governance Statement (Section 1 of the AGAR) for the financial year 2023/24 by the addition of ticks against ‘Yes’ in boxes 1 to 8, in box 9 a tick against ‘N/A’ should be entered and authorise signing by the Chairman and the Clerk.
   3. To consider and approve the Accounting Statements (Section 2 of the AGAR) for the financial year 2023/24 as certified by the RFO and authorise signing by the Chairman. 
   4. To note that the period for the exercise of public rights must include the first 10 working days of July, must be at least 30 consecutive working days long, must commence as soon as possible after approval of the AGAR and with this in mind, approve that the period for the exercise of public rights should be set from Friday 21st June 2024 to Friday 2nd August 2024.
       
10. Planning
    1. Applications received by the Local Planning Authority
       To consider current applications including those listed in the schedule (Plans_06_19_24) / ratify comments already made by the Planning Working Group. (No plans for consideration at time of sending agenda).
    2. Planning Decisions to Note
       Council to note any planning decisions received:
       1. N/067/00595/24 – Whitegate House, Tinkle Street, LN11 8TF – Full Planning Permission
           
11. Review of Policies and Procedures
    Council to note that the following have been reviewed.  No documents required more than a date change. Copies of all policies were emailed to Councillors on 10th June 2024.  Council to approve continued use of:
    1. General Data Protection
       1. Data Protection Policy – no changes
       2. Subject Access Requests Policy – no changes
       3. Social Media and Electronic Communication Policy – no changes
       4. Secure Disposal of Information Policy – no changes
       5. Retention of Documents Policy – no changes
       6. General Privacy Notice – no changes
       7. Staff and Councillor Privacy Notice – no changes
       8. Information Security Incident Policy – no changes
    2. Complaints Procedure – no changes
    3. Policy on Handling of Freedom of Information Requests – no changes
    4. Co-option Policy – no changes
        
12. Correspondence from Lloyds Bank
    Council to receive correspondence from Lloyds Bank and resolve upon the way forward.
     
13. Rights of Way Improvement Plan Survey
    Council to consider making a corporate response to the above.  Original email with details circulated to Councillors on 10th June 2024.
     
14. Archer Survey
    Further to information circulated by email on 10th June 2024 Councillors to note that the Lincolnshire Road Safety Partnership has undertaken speed surveys on Carlton Road, Manby at 3 locations.  However, they inform that the criteria required for either fixed or mobile speed camera enforcement is not met.
     
15. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.
     
16. Next Meeting
    Council to note that the date of the next scheduled meeting is Wednesday 17th July 2024.

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND
Email: grimoldbyandmanbypc@outlook.com
Tel: 07887480834

Please click on the link below to view a pdf of the agenda for June and supporting documents.

agenda-for-june-2024-and-supporting-papers (lincolnshire.gov.uk)