Agenda June 2023

Agenda for June 2023

Grimoldby and Manby Parish Council

To the Members of the Parish Council of Grimoldby and Manby:

You are hereby summoned to attend a meeting of Grimoldby and Manby Parish Council, which will be held on Wednesday 21st June 2023 in The Pavilion, Gibson Way, Manby at 7.30pm.  The business to be dealt with at the meeting is listed in the agenda below.

Please note that the meeting will begin at 7.30pm unless any public are present in which case there will be a public forum when members of the public may ask questions or make short statements to the Council.

Any public wishing to speak, on an agenda item or “sit in” on the meeting please contact the Clerk, using the email address below, in advance to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Lynda Phillips SignatureMembers of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Clerk

Dated this 16th Day of June 2023

 

AGENDA

  1. Apologies for Absence
    To note apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
     
  2. Chairman’s Remarks
     
  3. Declarations of Interest / Dispensations
    To receive declarations of interest in accordance with the Localism Act, 2011 – these being any interest in agenda items not previously recorded on Members’ Register of Interests.   Council to consider granting dispensation(s), as per written requests received by the proper officer to councillors under section 22 of the Localism Act.
     
  4. Council Minutes
    To approve as a correct record the draft Minutes of the Council Meeting held on 17th May 2023 and authorise the Chairman to sign the official minutes.
     
  5. Annual Grimoldby and Manby Parish Meeting 2022/23 Draft Minutes
    Council to receive the above and discuss any proposals made by members of the public.
     
  6. Finance
    To receive, note and duly resolve to authorise:
    1. The Financial Report for June, showing a closing balance on 10th May 2023 of £84,462.34 which agrees to the closing balance on the bank statement issued on 12th May 2023.
    2. Cheques for payment, listed on the Cheque Schedule 062123 totalling £735.02.
    3. 2022/23 Final Accounts.
  1. Annual Governance and Accountability Return (AGAR) 2022/23
    1. To receive and note the report of the internal auditor.
    2. To approve completion of the Annual Governance Statement (Section 1 of the AGAR) for the financial year 2022/23 by the addition of ticks against ‘Yes’ in boxes 1 to 8, in box 9 a tick against ‘N/A’ should be entered and authorise signing by the Chairman and the Clerk.
    3. To consider and approve the Accounting Statements (Section 2 of the AGAR) for the financial year 2022/23 as certified by the RFO and authorise signing by the Chairman. 
    4. To note that the period for the exercise of public rights must include the first 10 working days of July, must be at least 30 consecutive working days long, must commence as soon as possible after approval of the AGAR and with this in mind, approve that the period for the exercise of public rights should be set from Friday 23rd June 2023 to Thursday 3rd August 2023.
  1. Planning
    1. Feedback from Public Meeting held on Thursday 15th June
    2. Applications received by the Local Planning Authority
      To consider current applications including those listed in the schedule (Plans_06_21_22) / ratify comments already made by the Planning Working Group. (Attached).
  1. Review of Policies and Procedures
    Council to note that the following have been reviewed.  Documents which required more than a date change are attached here for your information or can be viewed on the website or in hard copy from the Clerk. Council to approve continued use of:
    1. General Data Protection
      1. Data Protection Policy – no changes
      2. Subject Access Requests Policy – no changes
      3. Social Media and Electronic Communication Policy – no changes
      4. Secure Disposal of Information Policy – no changes
      5. Retention of Documents Policy – no changes
      6. General Privacy Notice – changes highlighted
      7. Staff and Councillor Privacy Notice – no changes
      8. Information Security Incident Policy – no changes
    2. Complaints Procedure – no changes
    3. Policy on Handling of Freedom of Information Requests – no changes
    4. Co-option Policy – no changes
       
  2. Allotments
    Further to discussion in May on the placement of structures within the allotments, intruders and the provision of footpaths around the perimeter of allotments Council to receive and consider a request from an allotment holder.
     
  3. Tennis Courts
    Council to receive an update from the Chairman on recent anti-social behaviour on this site and consider the way forward.
     
  4. Pavilion and Football Field Agreement
    Council to consider draft document (circulated by email 14/6/23) and resolve upon the way forward.
     
  5. Council Email Addresses
    Council to consider the attached report and consider the way forward.  Council to note, it has funds totalling £1,000 set aside at present in an earmarked reserve for these purposes.
     
  6. Any Other Business
    Councillors to exchange information, if required.  Please note, no decisions may lawfully be taken during this item.
     
  7. Next Meeting
    Council to note that the date of the next scheduled meeting is Wednesday 19th July 2023.

Mrs. L. Phillips, Clerk to the Council, 9 Alexandra Road, Louth, LN11 0ND
Email: grimoldbyandmanbypc@outlook.com
Tel: 07887480834

To view a PDF of the agenda for June 2023 and supporting papers please click the following link: agenda-june-2023 (lincolnshire.gov.uk)